City of Charles Town CLEAN Parks: Evitts Run Green Infrastructure Master Plan RFP 2026
City of CharlesCity · Charles Town, WV- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Primary contact
- Gavin Bailey
The 30-second brief
The City of Charles Town Board of Parks & Recreation is soliciting proposals for the 'CLEAN Parks' initiative. The selected firm will develop a Green Infrastructure Master Plan for approximately 20 acres of targeted properties along the Evitts Run Creek corridor, including the Public Works Yard, Skatepark, Boys & Girls Club, Evitts Run Park, and Perry Fields. Work involves community-driven planning, preliminary design drawings, and 100% shovel-ready construction documents for priority stormwater facilities such as bioswales, rain gardens, and pervious pavement. An optional additive scope for a comprehensive Evitts Run Parks Master Plan is also included. The base scope budget is not expected to exceed $286,000, with an additional $50,000 for the optional scope. Proposals are due September 8, 2026, and the project is expected to start October 1, 2026.
Green Infrastructure Master Plan, Schematic corridor plan, Preliminary design drawings, Shovel-ready construction documents, Engineer’s cost estimates, Bid documentation
Firm’s past experience (40%), Evaluation of approach (20%), Proposed organizational structure and key staff (20%), Total project cost (20%)
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Summary
The City of Charles Town Board of Parks & Recreation is soliciting proposals for the 'CLEAN Parks' initiative.
The selected firm will develop a Green Infrastructure Master Plan for approximately 20 acres of targeted properties along the Evitts Run Creek corridor, including the Public Works Yard, Skatepark, Boys & Girls Club, Evitts Run Park, and Perry Fields. Work involves community-driven planning, preliminary design drawings, and 100% shovel-ready construction documents for priority stormwater facilities such as bioswales, rain gardens, and pervious pavement. An optional additive scope for a comprehensive Evitts Run Parks Master Plan is also included. The base scope budget is not expected to exceed $286,000, with an additional $50,000 for the optional scope. Proposals are due September 8, 2026, and the project is expected to start October 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Green Infrastructure Master Plan
- Schematic corridor plan
- Preliminary design drawings
- Shovel-ready construction documents
- Engineer’s cost estimates
- Bid documentation
REQUIRED ATTACHMENTS
3- Exhibit 1
- Exhibit 2
- Exhibit 3
REQUIRED STAFFING
3- Submit to
- 101 E. Washington Street, Charles Town, WV 25414
- Scope location
- Charles Town, WV
- Reported agency
- City of Charles Town Board of Parks and Recreation
Questions about this RFP
How do I respond to this RFP from City of Charles?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 101 E. Washington Street, Charles Town, WV 25414. For questions, contact Gavin Bailey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Charles in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gavin Bailey. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: all team members, sub-consultants, staff levels. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Green Infrastructure Master Plan, Schematic corridor plan, Preliminary design drawings, Shovel-ready construction documents, Engineer’s cost estimates, Bid documentation. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm’s past experience (40%), Evaluation of approach (20%), Proposed organizational structure and key staff (20%), Total project cost (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Charles?
All active and historical solicitations from City of Charles are tracked and searchable. As a city agency, City of Charles regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1, Exhibit 2, Exhibit 3. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Charles for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charles Town, WV. Review the full solicitation for detailed scope requirements.