City of Caro Third Party Administrator for Community Development Block Grant RFP 2026
City of CaroCity · Caro, MI- Due
- Sep 1, 2026
- Deadline passed
- Primary contact
- Scott R. Czasak
- (989) 673-7671
The 30-second brief
The City of Caro, Michigan is soliciting proposals for a Third Party Administrator (TPA) to manage its $1.5 million Community Development Block Grant (CDBG) Housing Rehabilitation Program administered through MSHDA. The program involves approximately 21 housing units, including 14 owner-occupied and 7 unoccupied rental rehabilitations. The selected firm will provide comprehensive services including grant administration, financial management (2 CFR Part 200), NEPA environmental reviews (CEST Tier I and II), income verification (≤80% AMI), contractor procurement, construction management, and program closeout. Submissions are due by 11:00 a.m. on September 1, 2026, either electronically via carocity.net or in sealed envelopes to the City Clerk's Office. A question deadline is set for August 28, 2026.
Cost Proposal (20 points), Firm Qualifications and Experience (30 points), Capacity and Availability (30 points), Proximity to City of Caro / Regional Knowledge (20 points)
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Summary
The City of Caro, Michigan is soliciting proposals for a Third Party Administrator (TPA) to manage its $1.5 million Community Development Block Grant (CDBG) Housing Rehabilitation Program administered through MSHDA. The program involves approximately 21 housing units, including 14 owner-occupied and 7 unoccupied rental rehabilitations.
The selected firm will provide comprehensive services including grant administration, financial management (2 CFR Part 200), NEPA environmental reviews (CEST Tier I and II), income verification (≤80% AMI), contractor procurement, construction management, and program closeout. Submissions are due by 11:00 a.m. on September 1, 2026, either electronically via carocity.net or in sealed envelopes to the City Clerk's Office. A question deadline is set for August 28, 2026.
EVALUATION CRITERIA
REQUIRED STAFFING
Third Party Administrator
- Submit to
- City Clerk’s Office, 317 S. State Street, Caro, MI 48723
- Scope location
- Caro, MI
Questions about this RFP
How do I respond to this RFP from City of Caro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. Submissions should be delivered to: City Clerk’s Office, 317 S. State Street, Caro, MI 48723. For questions, contact Scott R. Czasak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Caro in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott R. Czasak at (989) 673-7671. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Third Party Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal (20 points), Firm Qualifications and Experience (30 points), Capacity and Availability (30 points), Proximity to City of Caro / Regional Knowledge (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Caro?
All active and historical solicitations from City of Caro are tracked and searchable. As a city agency, City of Caro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Caro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caro, MI. Review the full solicitation for detailed scope requirements.