City of Caro City Hall Mini-Splits Project Installation Bid 2026
City of CaroCity · Caro, MI- Due
- Sep 15, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Scott R. Czasak
- (989) 673-7671
The 30-second brief
The City of Caro, Michigan is soliciting bids for the installation of a new 48,000 BTU, 4-zone mini-split HVAC system at City Hall. The scope of work includes furnishing and installing one outdoor condenser (roof-mounted), four cassette-style indoor heads, refrigerant piping, insulated line sets, condensate drains, control wiring, and all necessary electrical disconnects and permits. A mandatory pre-bid meeting is scheduled for August 25, 2026, at 9:30 A.M. at City Hall. Bidders must be licensed in Michigan and provide proof of workers' compensation, general liability ($1M), and motor vehicle liability insurance. Bids are due by 11:00 AM on September 15, 2026, and will be publicly opened at 11:30 AM the same day. The project has a preferred completion date before November 30, 2026.
Signed Certifications and Assurances (Exhibit A), Signed City of Caro Mini-Splits Installation form (Exhibit B), Complete itemized bid including final proposed price, Equipment list
Quality of service offered, costs of services, experience of the bidders, and other intangibles
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Summary
The City of Caro, Michigan is soliciting bids for the installation of a new 48,000 BTU, 4-zone mini-split HVAC system at City Hall.
The scope of work includes furnishing and installing one outdoor condenser (roof-mounted), four cassette-style indoor heads, refrigerant piping, insulated line sets, condensate drains, control wiring, and all necessary electrical disconnects and permits. A mandatory pre-bid meeting is scheduled for August 25, 2026, at 9:30 A.M. at City Hall. Bidders must be licensed in Michigan and provide proof of workers' compensation, general liability ($1M), and motor vehicle liability insurance. Bids are due by 11:00 AM on September 15, 2026, and will be publicly opened at 11:30 AM the same day. The project has a preferred completion date before November 30, 2026.
EVALUATION CRITERIA
4- Quality of service offered
- Costs of services
- Experience of the bidders
- Other intangibles
REQUIRED DELIVERABLES
4- Signed Certifications and Assurances (Exhibit A)
- Signed City of Caro Mini-Splits Installation form (Exhibit B)
- Complete itemized bid including final proposed price
- Equipment list
REQUIRED ATTACHMENTS
4- Exhibit A
- Exhibit B
- Appendix A
- Appendix B
- Submit to
- City Clerk’s Office, 317 S. State Street, Caro, MI 48723 or carocity.net
- Scope location
- Caro, MI
Questions about this BID
How do I respond to this Bid from City of Caro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office, 317 S. State Street, Caro, MI 48723 or carocity.net. For questions, contact Scott R. Czasak.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Caro in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott R. Czasak at (989) 673-7671. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Certifications and Assurances (Exhibit A), Signed City of Caro Mini-Splits Installation form (Exhibit B), Complete itemized bid including final proposed price, Equipment list. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of service offered, costs of services, experience of the bidders, and other intangibles" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Caro?
All active and historical solicitations from City of Caro are tracked and searchable. As a city agency, City of Caro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Appendix A, Appendix B. Review the full document from City of Caro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Caro, MI. Review the full solicitation for detailed scope requirements.