City of Carmel As Needed Landscape Architectural Plan Review and Site Inspection Services RFQ-2025-040
City of CarmelCity · Carmel, IN- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Nov 21, 2025
- Primary contact
- Michael Hollibaugh
- (317) 571-2422
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Summary
The City of Carmel Community Services Department is soliciting Statements of Qualifications (SOQ) from experienced landscape architectural professionals and consulting firms for as-needed plan review and site inspection services.
The selected vendor will support a variety of projects including private developments, redevelopment initiatives, and improvements on City-owned properties. Key tasks include reviewing landscape architectural plans for compliance and conducting on-site inspections. Qualifications must be submitted via the City's e-Procurement Portal by 12:00 pm local time on December 15, 2025. A Notice of Interest is due by November 27, 2025. Primary contact for this solicitation is Michael Hollibaugh at (317) 571-2422.
REQUIRED ATTACHMENTS
15- MANUFACTURERS_LIST.pdf
- SUBCONTRACTORS_LIST.pdf
- MAINTENANCE_BOND.pdf
- PAYMENT_BOND.pdf
- PERFORMANCE_BOND.pdf
- SAMPLE_AGREEMENT.pdf
- NON_COLLUSION_AFFIDAVIT.pdf
- FIELD_ORDER.pdf
- WORK_DIRECTIVE_CHANGE.pdf
- REQUEST_FOR_PROPOSAL_CHA.pdf
- CONTRACT_CHANGE_REQUEST.pdf
- CONTRACT_CHANGE_ORDER.pdf
- RIGHT_OF_ENTRY.pdf
- Exhibit_D_E-Verify-1.PDF
- SAMPLE_OF_MOU_FOR_E-VERIFY.pdf
- Submit to
- 1 Civic Square, Carmel, IN, 46032
- Scope location
- Carmel, IN
Questions about this RFQ
How do I respond to this RFQ from City of Carmel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 Civic Square, Carmel, IN, 46032. For questions, contact Michael Hollibaugh.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Carmel in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Hollibaugh at (317) 571-2422. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Carmel?
All active and historical solicitations from City of Carmel are tracked and searchable. As a city agency, City of Carmel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MANUFACTURERS_LIST.pdf, SUBCONTRACTORS_LIST.pdf, MAINTENANCE_BOND.pdf, PAYMENT_BOND.pdf, PERFORMANCE_BOND.pdf, SAMPLE_AGREEMENT.pdf, NON_COLLUSION_AFFIDAVIT.pdf, FIELD_ORDER.pdf, WORK_DIRECTIVE_CHANGE. Review the full document from City of Carmel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carmel, IN. Review the full solicitation for detailed scope requirements.