City of Cambridge - Bill Processing, Printing and Mailing Services - 20261009
City of CambridgeCity · Cambridge, MD- Due
- Nov 12, 2026
- 9 days left
- Posted
- Oct 9, 2026
The 30-second brief
The City of Cambridge, Maryland is soliciting proposals for printing and mailing services for monthly bills and delinquent notices. The selected vendor will handle data processing, printing, inserting, and mailing customer bills and related notices on a regular schedule. Approximately 5,500 bills and 900 delinquent notices are processed monthly across a cycle-based schedule. Submission deadline is November 12, 2026, with questions due by October 23, 2026. Proposals require a transmission letter, business/functional/technical requirements, financial proposal, non-collusion affidavit, sample contract, and Maryland legal standing confirmation.
Produce City bills and delinquent notices, Data processing, Printing in black and white with color logo, Inserting and mailing via USPS First-Class Pre-sorted Mail
Professional qualifications and experience, Ability to provide the service within the time allotted, Cost
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Summary
The City of Cambridge, Maryland is soliciting proposals for printing and mailing services for monthly bills and delinquent notices.
The selected vendor will handle data processing, printing, inserting, and mailing customer bills and related notices on a regular schedule. Approximately 5,500 bills and 900 delinquent notices are processed monthly across a cycle-based schedule. Submission deadline is November 12, 2026, with questions due by October 23, 2026. Proposals require a transmission letter, business/functional/technical requirements, financial proposal, non-collusion affidavit, sample contract, and Maryland legal standing confirmation.
EVALUATION CRITERIA
3- Professional qualifications and experience
- Ability to provide the service within the time allotted
- Cost
REQUIRED DELIVERABLES
4- Produce City bills and delinquent notices
- Data processing
- Printing in black and white with color logo
- Inserting and mailing via USPS First-Class Pre-sorted Mail
REQUIRED ATTACHMENTS
8- Transmission letter
- Business requirements
- Functional requirements
- Technical requirements
- Financial proposal
- Non-Collusion Affidavit
- Sample contract and warranties
- Confirmation of legal standing in Maryland
- Submit to
- [email protected]
- Scope location
- Cambridge, MD
Questions about this RFP
How do I respond to this RFP from City of Cambridge?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cambridge in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Produce City bills and delinquent notices, Data processing, Printing in black and white with color logo, Inserting and mailing via USPS First-Class Pre-sorted Mail. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional qualifications and experience, Ability to provide the service within the time allotted, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cambridge?
All active and historical solicitations from City of Cambridge are tracked and searchable. As a city agency, City of Cambridge regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmission letter, Business requirements, Functional requirements, Technical requirements, Financial proposal, Non-Collusion Affidavit, Sample contract and warranties, Confirmation of legal standing. Review the full document from City of Cambridge for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cambridge, MD. Review the full solicitation for detailed scope requirements.