City of Burien PaRCS Registration and Facility Booking Software RFP 2026
City of BurienCity · Burien, WA- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Contract term
- 5 years
- Primary contact
- Bo Du
- (206) 248-5513
The 30-second brief
The City of Burien is seeking a web-based Recreation Management Software to support activity registration, facility reservations, and point-of-sale operations. Proposals are due by August 14, 2026.
Service Level Agreements (SLA), SOC2 report, Executive Summary & Overall Approach, Experience & Capabilities, Company History and Profile, Project Experience, Client References, Functional Requirements Table, Security and Technical Requirements, Pricing Proposal, Project Schedule, Business License statement
Solution Capabilities (20), Project Approach (20), Supportability (10), Qualifications (15), Proposed Fees/Cost (15), Relevant Project Experience (10), Project Understanding (10)
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Summary
The City of Burien is seeking a web-based Recreation Management Software to support activity registration, facility reservations, and point-of-sale operations. Proposals are due by August 14, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Service Level Agreements (SLA)
- SOC2 report
- Executive Summary & Overall Approach
- Experience & Capabilities
- Company History and Profile
- Project Experience
- Client References
- Functional Requirements Table
- Security and Technical Requirements
- Pricing Proposal
- Project Schedule
- Business License statement
REQUIRED ATTACHMENTS
5- Attachment A Functional Requirements Table
- Attachment B Security and Technical Requirements
- Attachment C Pricing Estimates Proposal
- Attachment D Option for Renewal
- Attachment E Contract for IT Related Services SaaS
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 84 months
- Scope location
- Burien, WA
Questions about this RFP
How do I respond to this RFP from City of Burien?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bo Du.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Burien in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bo Du at (206) 248-5513. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lead Consultant, System Administrators, technical support staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Service Level Agreements (SLA), SOC2 report, Executive Summary & Overall Approach, Experience & Capabilities, Company History and Profile, Project Experience, Client References, Functional Requirements Table, Security and Technical Requirements, Pricing Proposal, Project Schedule, Business License s. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Solution Capabilities (20), Project Approach (20), Supportability (10), Qualifications (15), Proposed Fees/Cost (15), Relevant Project Experience (10), Project Understanding (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Burien?
All active and historical solicitations from City of Burien are tracked and searchable. As a city agency, City of Burien regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Functional Requirements Table, Attachment B Security and Technical Requirements, Attachment C Pricing Estimates Proposal, Attachment D Option for Renewal, Attachment E Contract for IT Rel. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Burien for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Burien, WA. Review the full solicitation for detailed scope requirements.