City of Brenham Municipal Airport Terminal Building HVAC Replacement RFP No. 23-011 2023
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- Brenham, TX
SUMMARY
The City of Brenham is requesting proposals from qualified HVAC vendors for the demolition, removal, and complete replacement of the existing HVAC system at the Brenham Municipal Airport Terminal Building under RFP No. 23-011. The scope includes furnishing all parts, labor, and workmanship for the mechanical system designed by Swoboda Engineering, as well as the installation of a new ventilation hood. Bidders must have proper licensing at the time of submission. A proposal guaranty of 5% may be required depending on the bid amount. Proposals must be submitted by 10:00 a.m. CST on August 22, 2023. A question deadline is set for August 16, 2023. Electronic submissions require notification by August 21, 2023.
EVALUATION CRITERIA
Purchase price, reputation of bidder, quality of goods/services, extent to which needs are met, past relationship with City, impact on HUB compliance, long-term cost
REQUIRED DELIVERABLES
One original and two copies of the proposal, Signed bid form, Non-collusion certificate, Proposal submission authorization, Insurance certificates, Bonds
REQUIRED ATTACHMENTS
Exhibit A, Attachment A, Attachment B
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 22, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Brenham, TX. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, quality of goods/services, extent to which needs are met, past relationship with City, impact on HUB compliance, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Attachment A, Attachment B. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and two copies of the proposal, Signed bid form, Non-collusion certificate, Proposal submission authorization, Insurance certificates, Bonds. Proposals should clearly address how each deliverable will be met.
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