City of Brenham Mowing Services and Grounds Maintenance IFB 18-009 - 2018
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Sara Parker · (979) 337-7247
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- City Secretary’s Office, Suite 206, 200 W. Vulcan St., Brenham, Texas 77833
SUMMARY
The City of Brenham is requesting bids for an annual contract to provide mowing services and grounds maintenance for the Brenham Business Park (US Highway 290) and the Brenham Industrial Park (Longwood Dr). The scope includes approximately 32 maintenance cycles per year, covering mowing, edging, string trimming, and trash/debris removal. Specific areas include frontages along James Nutt Blvd., S. Blue Bell Rd., and Longwood Dr., totaling approximately 9.55 acres across two locations. The contract term is one year with options for two additional one-year extensions. Bidders must submit one original and one copy in a sealed envelope by the deadline. Insurance requirements include Commercial General Liability ($1M), Automobile Liability ($500k), and Workers' Compensation.
EVALUATION CRITERIA
Purchase price, reputation, meeting city needs, past relationship, HUB/nonprofit impact, long-term cost
REQUIRED ATTACHMENTS
Bid Form, Exhibit A, Attachment A, Attachment B, Attachment C, Form 1295, Certificates of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2018. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary’s Office, Suite 206, 200 W. Vulcan St., Brenham, Texas 77833. For questions, contact Sara Parker.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation, meeting city needs, past relationship, HUB/nonprofit impact, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Exhibit A, Attachment A, Attachment B, Attachment C, Form 1295, Certificates of Insurance. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Parker at (979) 337-7247. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
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