City of Brenham Type D Hot Mix Invitation to Bid 19-005 - 2019
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Jbellinger
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is soliciting bids under ITB No. 19-005 to establish a pricing agreement for the purchase of Type D hot mix asphalt. The materials are to be picked up by City crews or delivered to various job sites as requested. The scope requires compliance with TXDHPT 1993 Standard Specs, Item #340, and prohibits the use of RAP and RAS in pavement surface courses. The City estimates an annual quantity of 1,000 tons for pickup and 7,000 tons for delivery. The contract term is for one year with options for two additional one-year extensions. Sealed bids are due by 10:00 a.m. on October 28, 2019, and must be submitted to the City Secretary's office. A non-collusion certificate and bid submission authorization are required components of the response.
EVALUATION CRITERIA
Purchase price, reputation of bidder, quality of goods, meeting City needs, past relationship, impact on HUB/non-profit compliance, total long-term cost
REQUIRED DELIVERABLES
Sealed bids, Bid Form, Non-Collusion Certificate, Bid Submission Authorization, Form 1295
REQUIRED ATTACHMENTS
EXHIBIT A (Standard Contract Terms and Conditions), Bid Form, Non-Collusion Certificate
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2019. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Jbellinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, quality of goods, meeting City needs, past relationship, impact on HUB/non-profit compliance, total long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A (Standard Contract Terms and Conditions), Bid Form, Non-Collusion Certificate. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jbellinger. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bids, Bid Form, Non-Collusion Certificate, Bid Submission Authorization, Form 1295. Proposals should clearly address how each deliverable will be met.
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