City of Brenham HVAC Service and Maintenance ITB No. 19-001 - 2019
City of Brenham, City of Brenham, TX·City
Track City of Brenham solicitations
Get alerted when City of Brenham posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Stephen Draehn · (979) 337-7541
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- City Secretary/Director of Administrative Services, P. O. Box 1059 (200 W. Vulcan St.), Brenham, TX 77834
SUMMARY
The City of Brenham is soliciting bids for HVAC Service and Maintenance under ITB No. 19-001. The scope covers all labor, materials, tools, and equipment for the maintenance, service, and repair of air handlers, boilers, package units, and dehumidifiers across various city facilities including City Hall, Police and Fire Departments, and the Blue Bell Aquatic Center. Requirements include 24/7 emergency response with a 2-hour arrival time, factory-trained technicians, and a $5,000 bid bond. The contract term is one year with two optional one-year renewals. Bids are due by 10:00 AM on May 3, 2019, following a mandatory-deemed pre-bid conference on April 24, 2019.
EVALUATION CRITERIA
Price (25%), Experience (15%), Qualifications of key personnel (30%), Response of references (20%), Ability to meet deadlines (10%)
REQUIRED DELIVERABLES
Licenses and training certificates, Non-Collusion Certificate, $5, 000 Bid Bond, Certificate of Insurance, Bidder Questionnaire, Notarized Texas Ethics Commission Certification, Two references
REQUIRED ATTACHMENTS
Form #1 Contractor Qualification Certificate, Form 1295, Bidder Questionnaire, Cost Form, Non-Collusion Certificate
REQUIRED STAFFING ROLES
HVAC technicians, Service Technicians
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 3, 2019. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary/Director of Administrative Services, P. O. Box 1059 (200 W. Vulcan St.), Brenham, TX 77834. For questions, contact Stephen Draehn.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (25%), Experience (15%), Qualifications of key personnel (30%), Response of references (20%), Ability to meet deadlines (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form #1 Contractor Qualification Certificate, Form 1295, Bidder Questionnaire, Cost Form, Non-Collusion Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen Draehn at (979) 337-7541. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC technicians, Service Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Licenses and training certificates, Non-Collusion Certificate, $5, 000 Bid Bond, Certificate of Insurance, Bidder Questionnaire, Notarized Texas Ethics Commission Certification, Two references. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.