City of Brenham Municipal Solid Waste Collection, Disposal and Recycling Services RFP 19-003
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Jeana Bellinger
- Contract Term
- 5 years
- Duration
- 120 months
- Scope Location
- Brenham, TX
- Submission Address
- City Secretary’s Office, City of Brenham, 200 W. Vulcan St., Suite 203, Brenham, Texas 77833
SUMMARY
The City of Brenham is soliciting proposals for RFP No. 19-003 for municipal solid waste collection, transfer, removal, disposal, and recycling services. The scope includes residential curbside collection (twice weekly), commercial collection using dumpsters and 96-gallon carts, and operation of the City's Recycling Center, Transfer Station, and Collection Station. The City currently serves approximately 5,630 residential and 360 commercial accounts. The contract features an initial five-year term starting January 1, 2020, with one five-year renewal option. Proposers must submit one original and four copies by October 4, 2019. A non-mandatory pre-proposal conference is scheduled for September 12, 2019, at City Hall.
EVALUATION CRITERIA
Purchase price, reputation of bidder, quality of goods/services, extent to which services meet City needs, past relationship with City, impact on HUB/non-profit contracting, total long-term cost
REQUIRED DELIVERABLES
Cover letter, Scope of work/services plan, Company background and references, Personnel list, Evidence of insurance, Pricing information, Draft contract, IRS Form W-9, Form 1295, Conflict of Interest Questionnaire
REQUIRED ATTACHMENTS
EXHIBIT A – TERMS AND CONDITIONS FOR BIDS, EXHIBIT B – LIST OF CITY FACILITIES, EXHIBIT C – LIST OF EQUIPMENT, EXHIBIT D – MAP OF 2009 OLD CHAPPELL HILL ROAD
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 4, 2019. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary’s Office, City of Brenham, 200 W. Vulcan St., Suite 203, Brenham, Texas 77833. For questions, contact Jeana Bellinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, quality of goods/services, extent to which services meet City needs, past relationship with City, impact on HUB/non-profit contracting, total long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A – TERMS AND CONDITIONS FOR BIDS, EXHIBIT B – LIST OF CITY FACILITIES, EXHIBIT C – LIST OF EQUIPMENT, EXHIBIT D – MAP OF 2009 OLD CHAPPELL HILL ROAD. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeana Bellinger. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Scope of work/services plan, Company background and references, Personnel list, Evidence of insurance, Pricing information, Draft contract, IRS Form W-9, Form 1295, Conflict of Interest Questionnaire. Proposals should clearly address how each deliverable will be met.
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