City of Brenham Janitorial Services ITB No. 22-002 - 2021
City of Brenham, City of Brenham, TX·City
Track City of Brenham solicitations
Get alerted when City of Brenham posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Kyle Branham · (979) 337-7537
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Brenham, TX
- Projected Sq Ft
- 90,991 sq ft
- Submission Address
- City Secretary’s Office, 200 W. Vulcan St., Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is soliciting bids for an annual contract to provide janitorial services for various city buildings under ITB No. 22-002. The scope includes supplying all equipment, labor, and cleaning chemicals for facilities such as City Hall, the Police Department, Nancy Carol Roberts Memorial Library, and various parks restrooms and kitchens. The contract term is for three years with an option for two annual renewals, totaling up to five years. A mandatory pre-bid meeting and tour is scheduled for November 17, 2021, at 10:00 A.M. Bidders must submit one original and one copy of their bid by the submission deadline of December 2, 2021, at 10:00 A.M. CST. Evaluation criteria include purchase price, bidder reputation, quality of service, and past relationship with the City.
EVALUATION CRITERIA
Purchase price, reputation of the bidder, quality of goods or services, meeting City needs, past relationship with the City, impact on HUB/nonprofit contracting, long-term cost
REQUIRED DELIVERABLES
Bid Submission Form, Statement of Qualifications, Statement of Residency, MSDS sheets, Certificates of Insurance, Form 1295
REQUIRED ATTACHMENTS
Exhibit A (Terms and Conditions), Attachment A (Statement of Qualifications and Residency), Bid Form
REQUIRED STAFFING ROLES
cleaning personnel
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary’s Office, 200 W. Vulcan St., Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of the bidder, quality of goods or services, meeting City needs, past relationship with the City, impact on HUB/nonprofit contracting, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Terms and Conditions), Attachment A (Statement of Qualifications and Residency), Bid Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (979) 337-7537. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. The total projected area is 90991 sq ft. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: cleaning personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Submission Form, Statement of Qualifications, Statement of Residency, MSDS sheets, Certificates of Insurance, Form 1295. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.