City of Brenham Aviation Fuel Supply and Associated Services RFP 23-001 2022
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham · (979) 337-7537
- Contract Term
- 3 years
- Scope Location
- Brenham, TX
- Submission Address
- City Secretary's Office, 200 W. Vulcan Street, Suite 204, Brenham, TX 77833
SUMMARY
The City of Brenham is soliciting proposals for a provider to supply aviation fuel and associated business services to the Brenham Municipal Airport under RFP No. 23-001. The scope includes the delivery of 100 Low Lead (100LL) AvGas (ASTM D910) and Jet-A fuel with additive (ASTM D1655), with historical five-year usage averaging approximately 130,000 to 217,000 total gallons annually. Required services include providing credit card/POS equipment, FBO management software, leasing refueler trucks (one 3,000-gallon Jet-A and one 750-gallon 100LL), fuel quality control, and training. The airport features a fuel farm with 12,000-gallon storage capacity for each fuel type. Proposals are due by October 18, 2022, at 10:00 a.m. CST, with a question deadline of October 14, 2022.
EVALUATION CRITERIA
Cost (40 points), Lease of Re-Fueler Trucks/other equipment (20 points), Credit Card Processing Fees (15 points), Training in Professional Fuel Handling (10 points), Credit Card Processing Programs (10 points), Support Services (5 points)
REQUIRED DELIVERABLES
RFP Response Form (Attachment A), Pricing Sheet (Attachment B), Quality Control Program Description, Credit Card Provision Details, FBO Software License, Insurance Certificates
REQUIRED ATTACHMENTS
Attachment A, Attachment B, Exhibit A
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 18, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary's Office, 200 W. Vulcan Street, Suite 204, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40 points), Lease of Re-Fueler Trucks/other equipment (20 points), Credit Card Processing Fees (15 points), Training in Professional Fuel Handling (10 points), Credit Card Processing Programs (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Exhibit A. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (979) 337-7537. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP Response Form (Attachment A), Pricing Sheet (Attachment B), Quality Control Program Description, Credit Card Provision Details, FBO Software License, Insurance Certificates. Proposals should clearly address how each deliverable will be met.
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