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ITBCLOSED

City of Birmingham Records Storage Service ITB #26-18

City of Birmingham, City of Birmingham, AL·City
Jan 08, 2026
Posted Date
Jan 28, 2026
Submission Deadline
Reported Agency
CITY OF BIRMINGHAM-PURCHASING DIVISION
Primary Contact
Aisha Johnson · (205) 254-2267
Contract Term
1 year
Scope Location
Birmingham, Alabama
Projected Sq Ft
NaN sq ft
Submission Address
Purchasing Division, P-100 City Hall, Birmingham, Alabama

Summary

The City of Birmingham is seeking bids for records storage and service. Bidders must bid on all three parts of the service, and if low bidder, provide all three parts. The contract is expected to be for a minimum of one year, with the possibility of extension.

Evaluation Criteria

Lowest responsible bidder who has the lowest grand total for all three years of the contract.

Required Deliverables

General hard copy storage, conditioned storage for microforms, magnetic media, paper records, and computer media, and secure records destruction.

Required Attachments

Bid Form, Bidder Compliance forms, Debarment Statement, City of Birmingham Transparency document, W-9, Business License, E-Verify documentation, General Liability Insurance documentation, Warranty documentation, Signed Signature Page, Signed contract agreement document, Samples.
115
days late

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Frequently Asked Questions

How do I respond to this ITB from City of Birmingham?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. Proposals should be submitted to: Purchasing Division, P-100 City Hall, Birmingham, Alabama. For questions, contact Aisha Johnson at (205) 254-2267.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Birmingham?

Civic IQ tracks all active and historical solicitations from City of Birmingham. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Birmingham for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including City of Birmingham in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Aisha Johnson at (205) 254-2267. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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