City of Birmingham Records Storage Service ITB #26-18
City of BirminghamCity · Birmingham, AL- Due
- Jan 28, 2026
- Deadline passed
- Posted
- Jan 8, 2026
- Contract term
- 1 year
- Primary contact
- Aisha Johnson
- (205) 254-2267
The 30-second brief
The City of Birmingham is seeking bids for records storage and service. Bidders must bid on all three parts of the service, and if low bidder, provide all three parts. The contract is expected to be for a minimum of one year, with the possibility of extension.
General hard copy storage, conditioned storage for microforms, magnetic media, paper records, and computer media, and secure records destruction.
Lowest responsible bidder who has the lowest grand total for all three years of the contract.
Hear what Birmingham plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Birmingham is seeking bids for records storage and service. Bidders must bid on all three parts of the service, and if low bidder, provide all three parts. The contract is expected to be for a minimum of one year, with the possibility of extension.
EVALUATION CRITERIA
Lowest responsible bidder who has the lowest grand total for all three years of the contract.
REQUIRED DELIVERABLES
6- General hard copy storage
- Conditioned storage for microforms
- Magnetic media
- Paper records
- Computer media
- Secure records destruction
REQUIRED ATTACHMENTS
12- Bid Form
- Bidder Compliance forms
- Debarment Statement
- City of Birmingham Transparency document
- W-9
- Business License
- E-Verify documentation
- General Liability Insurance documentation
- Warranty documentation
- Signed Signature Page
- Signed contract agreement document
- Samples
- Submit to
- Purchasing Division, P-100 City Hall, Birmingham, Alabama
- Scope location
- Birmingham, Alabama
- Projected sq ft
- NaN sq ft
- Reported agency
- CITY OF BIRMINGHAM-PURCHASING DIVISION
Questions about this ITB
How do I respond to this ITB from City of Birmingham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, P-100 City Hall, Birmingham, Alabama. For questions, contact Aisha Johnson.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Birmingham in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aisha Johnson at (205) 254-2267. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: General hard copy storage, conditioned storage for microforms, magnetic media, paper records, and computer media, and secure records destruction.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder who has the lowest grand total for all three years of the contract." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Birmingham?
All active and historical solicitations from City of Birmingham are tracked and searchable. As a city agency, City of Birmingham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bidder Compliance forms, Debarment Statement, City of Birmingham Transparency document, W-9, Business License, E-Verify documentation, General Liability Insurance documentation, Warranty doc. Review the full document from City of Birmingham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Birmingham, Alabama. The total projected area is 70,000 cubic feet of hard copy record material and 2,000 cubic feet of conditioned storage. sq ft. Review the full solicitation for detailed scope requirements.