City of Austin - ESB MACC Audio and Lighting Production - IFQ 8000 mason1000 (2026)
City of Austin cityCity · Austin city, TX- Due
- Oct 23, 2026
- 7 days left
- Posted
- Oct 14, 2026
- Primary contact
- Mark Mason
- (512) 978-2042
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SUMMARY
The City of Austin is seeking a single entity to provide audio and lighting production services for live performances at the Emma S Barrientos Mexican American Cultural Center (ESB MACC) during the Dia de Los Muertos Signature Event in Austin, TX. The scope includes front of house sound, monitors, microphones, microphone stands, XLR cables, mixer consoles, power cables, extension cords, stage lighting, backline, and audio/lighting engineering support staff for three live band performances.
The event takes place on Sunday, November 1st, 2026, with sound check required by 12:00 PM and event time from 1:00 PM to 6:00 PM at 600 River St, Austin, TX 78701. Vendors must register as a City of Austin vendor, comply with the Drug-Free Workplace Act and ADA, and provide event insurance. Submission deadline is October 23, 2026, at 5:00 PM via City of Austin eResponse.
- Submit to
- City of Austin eResponse
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this RFP
How do I respond to this Quote from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Submissions should be delivered to: City of Austin eResponse. For questions, contact Mark Mason.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Mason at (512) 978-2042. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.