City of Austin - Bulk Motor Fuels and Fuel-Related Products & Services - IFB 7800 MLJ1046 (2026)
City of Austin cityCity · Austin city, TX- Due
- Oct 29, 2026
- 13 days left
- Posted
- Oct 5, 2026
- Contract term
- 2 years
- Primary contact
- Marissa Jones
- (512) 974-2500
Know who Austin city buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Procure unleaded gasoline, ethanol fuels, diesel, biodiesel, renewable diesel, DEF, and special fuel-related services. The objective is to engage a singular vendor capable of delivering a comprehensive, cost-effective contract for bulk motor fuels and fuel-related products and services for the entirety of the City's vehicle and equipment fleet. The City anticipates purchasing an estimated five million gallons of fuel annually across various city sites and tank specifications in Austin, TX. Submissions are due via City of Austin eResponse by October 29, 2026.
Motor Fuels, Diesel Exhaust Fluid, Special Fuel-Related Services
Price, best value
SUMMARY
Procure unleaded gasoline, ethanol fuels, diesel, biodiesel, renewable diesel, DEF, and special fuel-related services.
The objective is to engage a singular vendor capable of delivering a comprehensive, cost-effective contract for bulk motor fuels and fuel-related products and services for the entirety of the City's vehicle and equipment fleet. The City anticipates purchasing an estimated five million gallons of fuel annually across various city sites and tank specifications in Austin, TX. Submissions are due via City of Austin eResponse by October 29, 2026.
EVALUATION CRITERIA
Price, best value
REQUIRED DELIVERABLES
3- Motor Fuels
- Diesel Exhaust Fluid
- Special Fuel-Related Services
REQUIRED ATTACHMENTS
7- Offer and Acceptance
- Price Sheet
- Local Business Preference
- Small Business Preference
- Subcontracting Plan
- Living Wage
- Employer Certification Wage Theft Ordinance
- Submit to
- City of Austin eResponse
- Duration
- 60 months
- Scope location
- Austin, TX
- Reported agency
- City of Austin
Questions about this RFP
How do I respond to this IFB from City of Austin city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Austin eResponse. For questions, contact Marissa Jones.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Austin city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marissa Jones at (512) 974-2500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Motor Fuels, Diesel Exhaust Fluid, Special Fuel-Related Services. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Austin city?
All active and historical solicitations from City of Austin city are tracked and searchable. As a city agency, City of Austin city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Acceptance, Price Sheet, Local Business Preference, Small Business Preference, Subcontracting Plan, Living Wage, Employer Certification Wage Theft Ordinance. Review the full document from City of Austin city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Austin, TX. Review the full solicitation for detailed scope requirements.