City of Aurora Healthy Houses HVAC Inspections and System Replacements RFP 2026
City of Aurora cityCity · Aurora, IL- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 9, 2026
- Primary contact
- Cassandra Karsten
- (630) 256-3550
The 30-second brief
The City of Aurora is soliciting proposals for its CDBG-CV funded Healthy Houses Program, also known as the Aurora Rental HVAC Replacement Program. The procurement is divided into two phases: Phase I involves professional on-site inspections and condition assessment reports for residential HVAC systems to determine serviceability or replacement needs. Phase II covers the full-service removal, disposal, and installation of new, high-efficiency HVAC systems, including ventilation and air filtration enhancements. All work must comply with City building codes and U.S. HUD CDBG-CV regulations. Proposers may bid on one or both phases. Submissions are due by April 17, 2026, at 44 E Downer Place, Aurora, IL. A notice of interest is due by April 10, 2026.
Condition Assessment Report, HVAC removal, HVAC disposal, HVAC installation
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Summary
The City of Aurora is soliciting proposals for its CDBG-CV funded Healthy Houses Program, also known as the Aurora Rental HVAC Replacement Program.
The procurement is divided into two phases: Phase I involves professional on-site inspections and condition assessment reports for residential HVAC systems to determine serviceability or replacement needs. Phase II covers the full-service removal, disposal, and installation of new, high-efficiency HVAC systems, including ventilation and air filtration enhancements. All work must comply with City building codes and U.S. HUD CDBG-CV regulations. Proposers may bid on one or both phases. Submissions are due by April 17, 2026, at 44 E Downer Place, Aurora, IL. A notice of interest is due by April 10, 2026.
REQUIRED DELIVERABLES
4- Condition Assessment Report
- HVAC removal
- HVAC disposal
- HVAC installation
REQUIRED ATTACHMENTS
Condition Assessment Report
- Submit to
- 44 E Downer Place, Aurora, IL, 60507
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 44 E Downer Place, Aurora, IL, 60507. For questions, contact Cassandra Karsten.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cassandra Karsten at (630) 256-3550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Condition Assessment Report, HVAC removal, HVAC disposal, HVAC installation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Condition Assessment Report. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.