City of Augusta Food Service Supplier Augusta Civic Center RFP Bid No. 225016 2024
City of Augusta, City of Augusta, ME·City
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- Primary Contact
- Jess Carr · (207) 626-2405 ext 3717
- Contract Term
- 3 years
- Scope Location
- Augusta, ME
- Submission Address
- Development Services, First Floor, Augusta City Center, 16 Cony Street, Augusta, Maine 04330
SUMMARY
The City of Augusta and the Augusta Civic Center (ACC) are soliciting proposals for a Food Service Supplier under Bid No. 225016. The scope of work includes the supply and delivery of produce, dairy, frozen goods, groceries, meat, seafood, poultry, cleaning chemicals for kitchen use, coffee, tea, dry goods, non-alcoholic beverages, and non-food catering, concession, and bar supplies. The contract term is three years starting February 1, 2025, through January 31, 2027, with two one-year extension options. The ACC reports an approximate annual spend of $550,000.00. Requirements include a minimum of three deliveries per week between 6:00 a.m. and 8:00 a.m., proof of HACCP compliance, and an emergency contingency plan. Sealed bids are due by January 10, 2025, at 2:15 p.m. at the Development Services Department.
EVALUATION CRITERIA
Lowest responsible vendor, best value quote, meeting terms best suited for the ACC, reasonableness of quote
REQUIRED DELIVERABLES
Completed Market Basket Sampling Report, Completed Bid Form and Questionnaire, RFP Acceptance Form, Proof of HACCP compliance, Emergency contingency plan
REQUIRED ATTACHMENTS
Market Basket Sampling, Bid Form and Questionnaire, Purchase Order Terms and Conditions, RFP Acceptance Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Augusta?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Development Services, First Floor, Augusta City Center, 16 Cony Street, Augusta, Maine 04330. For questions, contact Jess Carr.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible vendor, best value quote, meeting terms best suited for the ACC, reasonableness of quote" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Augusta?
All active and historical solicitations from City of Augusta are tracked and searchable. As a city agency, City of Augusta regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Market Basket Sampling, Bid Form and Questionnaire, Purchase Order Terms and Conditions, RFP Acceptance Form. Review the full document from City of Augusta for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Augusta in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jess Carr at (207) 626-2405 ext 3717. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, ME. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Market Basket Sampling Report, Completed Bid Form and Questionnaire, RFP Acceptance Form, Proof of HACCP compliance, Emergency contingency plan. Proposals should clearly address how each deliverable will be met.
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