City of Augusta Food Service Supplier RFP 225021 - Augusta Civic Center 2025
City of Augusta, City of Augusta, ME·City
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- Primary Contact
- Jess Carr · (207) 626-2405 ext 3717
- Contract Term
- 3 years
- Scope Location
- Augusta, ME
- Submission Address
- Development Services, 16 Cony Street, Augusta, Maine 04330
SUMMARY
The City of Augusta is soliciting proposals under Bid Number 225021 for a Food Service Supplier to serve the Augusta Civic Center (ACC). The scope of procurement includes produce, dairy, frozen goods, groceries, meat, seafood, poultry, cleaning chemicals, coffee, tea, dry goods, non-alcoholic beverages, and non-food catering/concession/bar supplies. The contract term is three years starting February 1, 2025, through January 31, 2027, with two one-year extension options. The ACC reports an average annual spend of approximately $550,000.00. Bidders must submit a Market Basket Sampling report, proof of HACCP compliance, and a completed bid questionnaire. Sealed proposals are due by February 7, 2025, at 2:30 p.m. at the Development Services office.
EVALUATION CRITERIA
Lowest responsible vendor submitting the best value quote meeting terms best suited for the ACC
REQUIRED DELIVERABLES
Market Basket Sampling Report, Bid Form and Questionnaire, RFP Acceptance Form, Proof of HACCP compliance, Emergency Plan
REQUIRED ATTACHMENTS
Market Basket Sampling, Bid Form and Questionnaire, Purchase Order Terms and Conditions, RFP Acceptance Form
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Augusta?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Development Services, 16 Cony Street, Augusta, Maine 04330. For questions, contact Jess Carr.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible vendor submitting the best value quote meeting terms best suited for the ACC" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Augusta?
All active and historical solicitations from City of Augusta are tracked and searchable. As a city agency, City of Augusta regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Market Basket Sampling, Bid Form and Questionnaire, Purchase Order Terms and Conditions, RFP Acceptance Form. Review the full document from City of Augusta for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Augusta in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jess Carr at (207) 626-2405 ext 3717. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, ME. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Market Basket Sampling Report, Bid Form and Questionnaire, RFP Acceptance Form, Proof of HACCP compliance, Emergency Plan. Proposals should clearly address how each deliverable will be met.
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