City of Akron - Copier Maintenance Services - RFP CM/27 (2026)
City of AkronCity · Akron, OH- Due
- Nov 6, 2026
- 9 days left
- Posted
- Oct 22, 2026
- Contract term
- 1 year
The 30-second brief
The City of Akron Purchasing Division is requesting proposals for Copier Maintenance Services for the period of January 1, 2027 through December 31, 2027, with an option to renew for up to an additional 2 years. The scope includes fixed-price maintenance services for copiers located in Akron, Ohio. Proposals are due by November 6, 2026, at 4:30 PM, and must be submitted via the Euna Procurement (Bonfire) portal. Questions must be submitted through the portal no later than three business days before the RFP submission deadline. Required insurance includes Worker's Compensation, General Liability, and Auto Liability at $1,000,000 each occurrence and aggregate. Award will be made to the lowest and best responsible bidder based on price, conformity to scope of work, financial ability, and previous performance.
Price, conformity to scope of work, financial ability to perform, previous performance, materials, compliance with related awards/laws/ordinances, availability of supply, delivery promise, terms of payment, compatibility as required, other costs, vendor's location
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Summary
The City of Akron Purchasing Division is requesting proposals for Copier Maintenance Services for the period of January 1, 2027 through December 31, 2027, with an option to renew for up to an additional 2 years.
The scope includes fixed-price maintenance services for copiers located in Akron, Ohio. Proposals are due by November 6, 2026, at 4:30 PM, and must be submitted via the Euna Procurement (Bonfire) portal. Questions must be submitted through the portal no later than three business days before the RFP submission deadline. Required insurance includes Worker's Compensation, General Liability, and Auto Liability at $1,000,000 each occurrence and aggregate. Award will be made to the lowest and best responsible bidder based on price, conformity to scope of work, financial ability, and previous performance.
EVALUATION CRITERIA
12- Price
- Conformity to scope of work
- Financial ability to perform
- Previous performance
- Materials
- Compliance with related awards/laws/ordinances
- Availability of supply
- Delivery promise
- Terms of payment
- Compatibility as required
- Other costs
- Vendor's location
REQUIRED ATTACHMENTS
E.E.O. Form, IRS Form W-9
- Submit to
- https://akronohio.bonfirehub.com/
- Duration
- 12 months
- Scope location
- Akron, OH
Questions about this RFP
How do I respond to this RFP from City of Akron?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://akronohio.bonfirehub.com/.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Akron in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformity to scope of work, financial ability to perform, previous performance, materials, compliance with related awards/laws/ordinances, availability of supply, delivery promise, terms of pa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Akron?
All active and historical solicitations from City of Akron are tracked and searchable. As a city agency, City of Akron regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: E.E.O. Form, IRS Form W-9. Review the full document from City of Akron for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Akron, OH. Review the full solicitation for detailed scope requirements.