Champaign Park District Talent Buying and Booking Services RFP 2026
Champaign Park DistrictSpecial District · Champaign, IL- Due
- May 15, 2026
- Deadline passed
- Posted
- Apr 23, 2026
- Contract term
- 3 years
- Primary contact
- Sarah Sandquist
The 30-second brief
Champaign Park District is seeking proposals for Talent Buying and Booking Services for the Virginia Theatre. The selected proposer will be responsible for expanding cultural arts programming, securing diverse talent, and enhancing community engagement.
Annual booking plan and calendar (minimum 75 events), Ongoing talent procurement and contract negotiation, Show-by-show financial projections and deal memos, Advancement and settlement documentation, Marketing coordination materials, Periodic reporting on attendance, Financial performance, And programming outcomes
Relevant experience and proven results, Strength of industry relationships, Financial approach and risk management, Ability to meet booking volume goals, Alignment with District mission and community priorities, Communication and collaboration approach, Key Performance Indicators (Net Revenue Improvement, Average attendance rate, Total ticket sales growth)
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Summary
Champaign Park District is seeking proposals for Talent Buying and Booking Services for the Virginia Theatre. The selected proposer will be responsible for expanding cultural arts programming, securing diverse talent, and enhancing community engagement.
EVALUATION CRITERIA
Relevant experience and proven results, Strength of industry relationships, Financial approach and risk management, Ability to meet booking volume goals, Alignment with District mission and community priorities, Communication and collaboration approach, Key Performance Indicators (Net Revenue Improvement, Average attendance rate, Total ticket sales growth)
REQUIRED DELIVERABLES
8- Annual booking plan and calendar (minimum 75 events)
- Ongoing talent procurement and contract negotiation
- Show-by-show financial projections and deal memos
- Advancement and settlement documentation
- Marketing coordination materials
- Periodic reporting on attendance
- Financial performance
- Programming outcomes
REQUIRED ATTACHMENTS
7- Cover Letter
- Firm Profile and Experience
- Project Understanding and Approach
- Detailed Scope of Work
- Proposed Timeline
- References (minimum of 3 relevant clients)
- Cost Proposal (clearly itemized)
- Submit to
- [email protected]
- Scope location
- Champaign, Illinois
Questions about this RFP
How do I respond to this RFP from Champaign Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Sarah Sandquist.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Champaign Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Sandquist. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual booking plan and calendar (minimum 75 events), Ongoing talent procurement and contract negotiation, Show-by-show financial projections and deal memos, Advancement and settlement documentation, Marketing coordination materials, Periodic reporting on attendance, Financial performance, And progr. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and proven results, Strength of industry relationships, Financial approach and risk management, Ability to meet booking volume goals, Alignment with District mission and community..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Champaign Park District?
All active and historical solicitations from Champaign Park District are tracked and searchable. As a special district agency, Champaign Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Profile and Experience, Project Understanding and Approach, Detailed Scope of Work, Proposed Timeline, References (minimum of 3 relevant clients), Cost Proposal (clearly itemized). Review the full document from Champaign Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, Illinois. Review the full solicitation for detailed scope requirements.