Central Washington University Human Resources Information System RFI 26-011
Central Washington UniversityHigher Ed · Ellensburg, WA- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 28, 2026
- Primary contact
- Curtis Smithgall
The 30-second brief
Central Washington University is issuing this Request for Information (RFI #26-011) to identify technologies, HRIS software, and services including staff augmentation capable of supporting a complex higher education workforce environment. The initiative aims to improve operational efficiency, decrease operating costs, enhance employee experience, strengthen compliance, and provide modern data-informed decision-making capabilities across a multi-campus public university. Vendors are invited to submit detailed responses covering core HR, payroll administration, recruiting, onboarding, benefits, time and attendance, talent management, analytics, and integration capabilities including Oracle Peoplesoft. Submissions are due by November 18, 2026, at 3:00 PM PDT via email to [email protected].
Company Information, Higher education experience, Public-sector experience, Solution overview, Employee self-service, Manager self-service, Automated Employee Communication/Notification, Employee records management, Workflow automation, Position management/control, Data management, Employee directory, Recruiting, Applicant tracking, Talent communities, Flexible hiring rules, Onboarding, Onboarding dashboards, Lifecycle management, Employment Verification, Offboarding, Comprehensive multi-state payroll processing, Payroll automation, Faculty and higher education payroll, Payroll reconciliation reporting, Time collection, Leave administration, Advanced leave management, Scheduling, Benefits management, Specialized benefits processes, I-9 management, Out-of-state employees, Policy compliance, Records retention, Performance management, Employee development, Talent management, Learning/Skills management, Reporting, Dashboards, Analytics, Security model, Access management, Data privacy, Electronic personnel files, Electronic forms, Integration capabilities, Data exchange capabilities through API, Data egress charge structure, Technical requirements, Business rules engine, Notifications, Customization capabilities, Implementation approach, Change management, Support model, Payroll processing services, Payroll tax administration, HR Shared Services, Compliance Support Services, Staff Augmentation / Functional Support, Faculty appointments, Cyclic employee processing, Student employment, Academic-year contracts, Public-sector compliance, Collective bargaining environments, Washington State public higher education experience
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Summary
Central Washington University is issuing this Request for Information (RFI #26-011) to identify technologies, HRIS software, and services including staff augmentation capable of supporting a complex higher education workforce environment.
The initiative aims to improve operational efficiency, decrease operating costs, enhance employee experience, strengthen compliance, and provide modern data-informed decision-making capabilities across a multi-campus public university. Vendors are invited to submit detailed responses covering core HR, payroll administration, recruiting, onboarding, benefits, time and attendance, talent management, analytics, and integration capabilities including Oracle Peoplesoft. Submissions are due by November 18, 2026, at 3:00 PM PDT via email to [email protected].
REQUIRED DELIVERABLES
69- Company Information
- Higher education experience
- Public-sector experience
- Solution overview
- Employee self-service
- Manager self-service
- Automated Employee Communication/Notification
- Employee records management
- Workflow automation
- Position management/control
- Data management
- Employee directory
- Recruiting
- Applicant tracking
- Talent communities
- Flexible hiring rules
- Onboarding
- Onboarding dashboards
- Lifecycle management
- Employment Verification
- Offboarding
- Comprehensive multi-state payroll processing
- Payroll automation
- Faculty and higher education payroll
- Payroll reconciliation reporting
- Time collection
- Leave administration
- Advanced leave management
- Scheduling
- Benefits management
- Specialized benefits processes
- I-9 management
- Out-of-state employees
- Policy compliance
- Records retention
- Performance management
- Employee development
- Talent management
- Learning/Skills management
- Reporting
- Dashboards
- Analytics
- Security model
- Access management
- Data privacy
- Electronic personnel files
- Electronic forms
- Integration capabilities
- Data exchange capabilities through API
- Data egress charge structure
- Technical requirements
- Business rules engine
- Notifications
- Customization capabilities
- Implementation approach
- Change management
- Support model
- Payroll processing services
- Payroll tax administration
- HR Shared Services
- Compliance Support Services
- Staff Augmentation / Functional Support
- Faculty appointments
- Cyclic employee processing
- Student employment
- Academic-year contracts
- Public-sector compliance
- Collective bargaining environments
- Washington State public higher education experience
- Submit to
- [email protected]
- Scope location
- Ellensburg, WA
Questions about this RFI
How do I respond to this RFI from Central Washington University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Curtis Smithgall.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Central Washington University in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Curtis Smithgall. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company Information, Higher education experience, Public-sector experience, Solution overview, Employee self-service, Manager self-service, Automated Employee Communication/Notification, Employee records management, Workflow automation, Position management/control, Data management, Employee director. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Central Washington University?
All active and historical solicitations from Central Washington University are tracked and searchable. As a higher ed agency, Central Washington University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Central Washington University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellensburg, WA. Review the full solicitation for detailed scope requirements.