Botetourt County Libraries FY2027 Internet Service RFP - Form 470 #270000755
Botetourt CountyCounty · Daleville, VA- Due
- Nov 6, 2026
- 3 days left
- Posted
- Oct 9, 2026
- Contract term
- 5 years
- Primary contact
- Julie Phillips
- (540) 928-2901
The 30-second brief
Botetourt County Libraries is seeking proposals for Category One Data Transmission and/or Internet Access services under FCC Form 470 #270000755 for Funding Year 2027. The scope includes fully managed Dedicated Internet Access (DIA) with transport for Fincastle Branch Library (11 Academy Street, Fincastle, VA) and Eagle Rock Library (55 Eagles Nest Drive, Eagle Rock, VA) at 1 Gbps to 2 Gbps, plus Shared Internet Access (SIA) for Blue Ridge Library (28 Avery Row, Roanoke, VA) at 1 Gbps to 2 Gbps. Vendors must include pricing for static IP addresses, router lease options, monthly recurring charges (MRC), non-recurring charges (NRC), and special construction charges (SPC). Proposals are due by November 6, 2026, and services are needed effective July 1, 2027, with contract terms of 36 or 60 months plus two optional 12-month extensions. Evaluation is based primarily on the cost of E-Rate eligible services, technical merit, prior experience, and understanding of needs.
Dedicated Internet Access (DIA), Shared Internet Access (SIA), Static IP addresses, Router lease options
Cost of E-Rate eligible services (highest weight), E-Rate ineligible costs, overall/long-term cost, technical merit/capability, prior experience, local preference, meets/understands needs, completeness of response
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Summary
Botetourt County Libraries is seeking proposals for Category One Data Transmission and/or Internet Access services under FCC Form 470 #270000755 for Funding Year 2027.
The scope includes fully managed Dedicated Internet Access (DIA) with transport for Fincastle Branch Library (11 Academy Street, Fincastle, VA) and Eagle Rock Library (55 Eagles Nest Drive, Eagle Rock, VA) at 1 Gbps to 2 Gbps, plus Shared Internet Access (SIA) for Blue Ridge Library (28 Avery Row, Roanoke, VA) at 1 Gbps to 2 Gbps. Vendors must include pricing for static IP addresses, router lease options, monthly recurring charges (MRC), non-recurring charges (NRC), and special construction charges (SPC). Proposals are due by November 6, 2026, and services are needed effective July 1, 2027, with contract terms of 36 or 60 months plus two optional 12-month extensions. Evaluation is based primarily on the cost of E-Rate eligible services, technical merit, prior experience, and understanding of needs.
EVALUATION CRITERIA
8- Cost of E-Rate eligible services (highest weight)
- E-Rate ineligible costs
- Overall/long-term cost
- Technical merit/capability
- Prior experience
- Local preference
- Meets/understands needs
- Completeness of response
REQUIRED DELIVERABLES
4- Dedicated Internet Access (DIA)
- Shared Internet Access (SIA)
- Static IP addresses
- Router lease options
REQUIRED ATTACHMENTS
https://publicdata.usac.org/EPC/Prd/Form470/270000755/16062379/22696754-FY2027%20Botetort%20Service%20Spec%20C1%20DIA%20and%20SIA.pdf
- Duration
- 60 months
- Scope location
- Roanoke, VA
- Reported agency
- Botetourt County Libraries
Questions about this RFP
How do I respond to this RFP from Botetourt County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Julie Phillips.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Botetourt County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Phillips at (540) 928-2901. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Dedicated Internet Access (DIA), Shared Internet Access (SIA), Static IP addresses, Router lease options. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services (highest weight), E-Rate ineligible costs, overall/long-term cost, technical merit/capability, prior experience, local preference, meets/understands needs, completenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Botetourt County?
All active and historical solicitations from Botetourt County are tracked and searchable. As a county agency, Botetourt County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: https://publicdata.usac.org/EPC/Prd/Form470/270000755/16062379/22696754-FY2027%20Botetort%20Service%20Spec%20C1%20DIA%20and%20SIA.pdf. Review the full document from Botetourt County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roanoke, VA. Review the full solicitation for detailed scope requirements.