Argo Community High School District 217 Unified Communications and VoIP Telephone System RFP
Argo CHSD 217School · Summit, IL- Due
- Dec 2, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Primary contact
- Nick Simov
The 30-second brief
Argo Community High School District 217 is seeking proposals for a comprehensive replacement of its existing NEC SV8100 telephone systems with a modern, SIP-based, on-premises Voice over IP (VoIP) solution. The new system will serve approximately 370 users/locations and integrate with Microsoft 365, Outlook, and Teams.
As-built documentation, User guides, Administrator manuals, Troubleshooting references, Final project binder, Completion certificate
System Design & Architecture, Microsoft 365 / Teams / Outlook Integration, Azure AD / Entra SSO Integration, Cost Proposal, InformaCast & Paging Integration, Call Flow Management (Modes), Support & Warranty, User Devices, E911 Compliance, Training & Documentation
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Summary
Argo Community High School District 217 is seeking proposals for a comprehensive replacement of its existing NEC SV8100 telephone systems with a modern, SIP-based, on-premises Voice over IP (VoIP) solution.
The new system will serve approximately 370 users/locations and integrate with Microsoft 365, Outlook, and Teams.
EVALUATION CRITERIA
10- System Design & Architecture
- Microsoft 365 / Teams / Outlook Integration
- Azure AD / Entra SSO Integration
- Cost Proposal
- InformaCast & Paging Integration
- Call Flow Management (Modes)
- Support & Warranty
- User Devices
- E911 Compliance
- Training & Documentation
REQUIRED DELIVERABLES
6- As-built documentation
- User guides
- Administrator manuals
- Troubleshooting references
- Final project binder
- Completion certificate
REQUIRED ATTACHMENTS
Vendor Response Form (Appendix A), Insurance Certificates
- Submit to
- [email protected]
- Scope location
- Summit, Illinois
- Reported agency
- Argo Community High School District 217
Questions about this RFP
How do I respond to this RFP from Argo CHSD 217?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nick Simov.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Argo CHSD 217 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nick Simov. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: As-built documentation, User guides, Administrator manuals, Troubleshooting references, Final project binder, Completion certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Design & Architecture, Microsoft 365 / Teams / Outlook Integration, Azure AD / Entra SSO Integration, Cost Proposal, InformaCast & Paging Integration, Call Flow Management (Modes), Support & Wa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Argo CHSD 217?
All active and historical solicitations from Argo CHSD 217 are tracked and searchable. As a school agency, Argo CHSD 217 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Response Form (Appendix A), Insurance Certificates. Review the full document from Argo CHSD 217 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summit, Illinois. Review the full solicitation for detailed scope requirements.