Airport Community Schools Transportation Service RFP 2026
Airport Community SchoolsSchool · Carleton, MI- Due
- Mar 2, 2026
- Deadline passed
- Posted
- Jan 29, 2026
- Contract term
- 3 years
- Primary contact
- Ryan Duvall
The 30-second brief
Airport Community Schools is soliciting proposals for comprehensive student transportation and maintenance services. The scope of work includes daily general and special education routing, athletic and extracurricular trips, fleet maintenance utilizing certified mechanics, and routing management using VersaTrans software. The district serves approximately 2,800 students across six schools in a 110-square-mile rural area of Monroe County. The contract term is for three years, from July 1, 2026, to June 30, 2029, with options for two one-year renewals. Requirements include a 5% bid bond, a 100% performance bond, and specific insurance coverages including $7M general liability and $5M sexual misconduct coverage. A pre-submission conference is scheduled for February 19, 2026, with proposals due by March 2, 2026.
Original signed proposal, Four copies, Bid security, Cover letter, Audited financial reports, Management staff list, Training program descriptions, Preventative maintenance plan, Litigation history, Familial relationship disclosure, Iran economic sanctions act certification
Quality of response, management capability, business stability, routing expertise, human resources, cost
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Summary
Airport Community Schools is soliciting proposals for comprehensive student transportation and maintenance services.
The scope of work includes daily general and special education routing, athletic and extracurricular trips, fleet maintenance utilizing certified mechanics, and routing management using VersaTrans software. The district serves approximately 2,800 students across six schools in a 110-square-mile rural area of Monroe County. The contract term is for three years, from July 1, 2026, to June 30, 2029, with options for two one-year renewals. Requirements include a 5% bid bond, a 100% performance bond, and specific insurance coverages including $7M general liability and $5M sexual misconduct coverage. A pre-submission conference is scheduled for February 19, 2026, with proposals due by March 2, 2026.
EVALUATION CRITERIA
6- Quality of response
- Management capability
- Business stability
- Routing expertise
- Human resources
- Cost
REQUIRED DELIVERABLES
11- Original signed proposal
- Four copies
- Bid security
- Cover letter
- Audited financial reports
- Management staff list
- Training program descriptions
- Preventative maintenance plan
- Litigation history
- Familial relationship disclosure
- Iran economic sanctions act certification
REQUIRED ATTACHMENTS
5- Attachment A - Familial Disclosure Form
- Attachment B - Iran Economic Sanctions Act Certification
- Attachment C - Proposal Form
- Attachment D - Form of Contract
- Attachment E - Form of Facilities Use Agreement
- Submit to
- 11270 Grafton Road, Carleton, Michigan 48117
- Scope location
- Carleton, MI
Questions about this RFP
How do I respond to this RFP from Airport Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 11270 Grafton Road, Carleton, Michigan 48117. For questions, contact Ryan Duvall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Airport Community Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Duvall. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original signed proposal, Four copies, Bid security, Cover letter, Audited financial reports, Management staff list, Training program descriptions, Preventative maintenance plan, Litigation history, Familial relationship disclosure, Iran economic sanctions act certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of response, management capability, business stability, routing expertise, human resources, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Airport Community Schools?
All active and historical solicitations from Airport Community Schools are tracked and searchable. As a school agency, Airport Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Familial Disclosure Form, Attachment B - Iran Economic Sanctions Act Certification, Attachment C - Proposal Form, Attachment D - Form of Contract, Attachment E - Form of Facilities Use. Review the full document from Airport Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carleton, MI. Review the full solicitation for detailed scope requirements.