City of Madison bids, RFPs and contracts
Madison, IndianaPop. 12,304 · madison-in.gov- Latest pre-RFP
- Oct 27, 2026
- 8 days ago
- Pre-RFPs
- 102
- 20+ in the last 30 days
- Contracts
- 643
- 381 vendors
- Decision makers
- 70
The 30-second brief
102 pre-RFPs (projects, hiring and grants) found in City of Madison's meetings, most in infrastructure & maintenance and parks & recreation. The latest, from Oct 27: Historic Preservation Consulting for Paul Bruhn Grant Projects.
Capital Projects leads its tracked contracts and projects, followed by Public Works and Construction.
Latest awards: Maxim Automation for madison Awards SCADA Network Upgrade at Wastewater Plant ($39,500 ($34,800 base work; $4,700 spare network kit), Aug 2026) and Southeastern Indiana Regional Planning Commission for madison Hires SIRPC for OOR Grant Administration (Not to exceed $33,000.00 ($28,000.00 General Administration; $5,000.00 Environmental Review), Aug 2026).
20+ new pre-RFPs at City of Madison this month. Get the ones that fit you, free.
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Pre-RFP projects
Projects, hiring and grants found in City of Madison's meetings, before they turn into RFPs.
Vendors and contracts
Who City of Madison buys from, taken from council records. 643 contracts with 381 vendors.
Who decides
Procurement leads, department heads and budget holders at City of Madison.
Questions about City of Madison
How do I become an approved vendor for City of Madison?
City of Madison currently works with 381 vendors across contract types including TECHNOLOGY, PROFESSIONAL_SERVICES, CONSTRUCTION, LEGAL, and OTHER. Start by reviewing their procurement guidelines and vendor registration requirements. There are 70 known contacts at this agency to help you find the right point of entry. Getting in early — before opportunities go to formal bid — gives you a significant edge.
How do I win a contract with City of Madison?
Small purchases under IN's simplified acquisition threshold can be awarded directly — no formal bidding required. Recent meeting discussions at City of Madison include City of Madison — Procurement Intelligence (March 2026), City of Madison — Procurement Intelligence (February 2026), and Madison City Council: Minky Award, Budget Transfers, Liquor License, suggesting active spending in these areas. The key is timing: reach the right department head while they're still scoping the project, not after the RFP is already live. Monitoring what agencies are discussing and spending on helps you start conversations before the competition.
Where does City of Madison publish RFPs?
City of Madison publishes formal RFPs on its official website and IN's state procurement portal. Aggregating all sources into one place ensures you never miss an opportunity.
Who makes purchasing decisions at City of Madison?
At City of Madison, purchasing decisions are overseen by the city manager or mayor's office, with department heads across Public Works, IT, Finance, and Public Safety. Key departments include Redevelopment Commission, Police, and Parks & Recreation. Knowing who controls budget and who influences vendor selection is the difference between a warm introduction and a cold call. Verified contact details are available for 70 decision-makers at City of Madison.
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What does City of Madison spend the most on?
Based on 1,779 tracked contracts, City of Madison spends most on Capital Projects (882), Public Works (417), Construction (278), Grants (119), and Public Safety (83). Contract types include TECHNOLOGY, PROFESSIONAL_SERVICES, CONSTRUCTION, LEGAL, and OTHER. A complete spending breakdown — by category, vendor, contract value, and renewal date — helps you target the highest-value opportunities.
Who are City of Madison's current vendors?
City of Madison currently works with vendors including MAXIM AUTOMATION, SOUTHEASTERN INDIANA REGIONAL PLANNING COMMISSION, WATKINS, KEVIN, JTL, JENNER, JOE, THORNTON’S MOTORCYCLE SALES, MADISON REGATTA INC, and DSA HOME INSPECTIONS. These vendors span contract types like TECHNOLOGY, PROFESSIONAL_SERVICES, CONSTRUCTION, LEGAL, and OTHER. Understanding who the incumbents are — what they were awarded and when contracts are up for renewal — helps you position competitively.
What projects is City of Madison working on?
Based on 23 tracked meetings, City of Madison is actively discussing: City of Madison — Procurement Intelligence (March 2026), City of Madison — Procurement Intelligence (February 2026), Madison City Council: Minky Award, Budget Transfers, Liquor License, Madison City Council Meeting: Police Swearing-In, Budget, and City Updates, and Madison Historic District Board of Review Meeting: Approvals & Discussions. These meeting topics indicate active project areas where the agency is scoping requirements, allocating budget, or evaluating vendors — often 6–18 months before formal RFPs are published.