Whitefish Bay School District Owner's Representative RFP 2026
Whitefish Bay School DistrictSchool · Whitefish Bay, WI- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Primary contact
- Ben Irwin
- (414) 963-3903
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THE 30-SECOND BRIEF
The School District of Whitefish Bay is requesting proposals from qualified firms to represent the District and provide management services for a $135.6 million capital referendum project, along with associated infrastructure improvements for a total project amount of $156 million.
Regular written project progress reports, Project schedule, Project budget, Cost estimates, Constructability/technical review of design documents, Invoice review, Local status updates and approvals, Architectural and general contractor contract review, Property acquisition support, Attendance at meetings, Master budget creation and maintenance, Bid document distribution and review, Payment application review, Accountability tracking, Change order documentation, Document management and control, Overall project schedules, Post-construction walkthrough facilitation.
Firm's credentials and related experience; quality of proposal materials; projected work schedule, including level of effort and duration of involvement; and proposed staffing and available resources.
SUMMARY
The School District of Whitefish Bay is requesting proposals from qualified firms to represent the District and provide management services for a $135.6 million capital referendum project, along with associated infrastructure improvements for a total project amount of $156 million.
EVALUATION CRITERIA
4- Firm's credentials and related experience
- Quality of proposal materials
- Projected work schedule, including level of effort and duration of involvement
- Proposed staffing and available resources
REQUIRED DELIVERABLES
18- Regular written project progress reports
- Project schedule
- Project budget
- Cost estimates
- Constructability/technical review of design documents
- Invoice review
- Local status updates and approvals
- Architectural and general contractor contract review
- Property acquisition support
- Attendance at meetings
- Master budget creation and maintenance
- Bid document distribution and review
- Payment application review
- Accountability tracking
- Change order documentation
- Document management and control
- Overall project schedules
- Post-construction walkthrough facilitation
REQUIRED ATTACHMENTS
Resume for the person acting as OR, description of current workload and available personnel, list of experience with public school referendum projects, 2-3 distinct projects and references (including one from a Wisconsin public school district project of similar size if possible), description of organizational approach to OR services, list of expectations and needs from the School District, conflict of interest disclosure, work schedule, price proposal (lump sum cost, estimate of monthly fees, hourly rates).
- Submit to
- 1200 E. Fairmount Ave. Whitefish Bay, WI 53217
- Reported agency
- School District of Whitefish Bay
Questions about this RFP
How do I respond to this RFP from Whitefish Bay School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1200 E. Fairmount Ave. Whitefish Bay, WI 53217. For questions, contact Ben Irwin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Whitefish Bay School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Irwin at (414) 963-3903. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular written project progress reports, Project schedule, Project budget, Cost estimates, Constructability/technical review of design documents, Invoice review, Local status updates and approvals, Architectural and general contractor contract review, Property acquisition support, Attendance at mee. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's credentials and related experience; quality of proposal materials; projected work schedule, including level of effort and duration of involvement; and proposed staffing and available resources." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Whitefish Bay School District?
All active and historical solicitations from Whitefish Bay School District are tracked and searchable. As a school agency, Whitefish Bay School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Resume for the person acting as OR, description of current workload and available personnel, list of experience with public school referendum projects, 2-3 distinct projects and references (including. Review the full document from Whitefish Bay School District for the complete list.