Whitefish Bay School District Community Engagement Facilitation and Communication Services RFP 2026
Whitefish Bay School DistrictSchool · Whitefish Bay, WI- Due
- May 19, 2026
- Deadline passed
- Posted
- May 14, 2026
- Duration
- 6 months
- Primary contact
- Jamie J. Foeckler
- (414) 963-3901
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THE 30-SECOND BRIEF
Whitefish Bay School District is seeking proposals for community engagement facilitation and marketing services to support its 2026 facilities planning and a potential November referendum. Proposals are due May 19, 2026.
Structured engagement model, Two community sessions, Additional touchpoints, Neutral moderation, Technical translation, Intermittent reports, Final synthesis report, Comprehensive communications plan, Messaging development, Website content, Direct mailers, Social media content, Video assets, FAQ documents, Press relations, Email communications
Approach and philosophy, team and capabilities, relevant experience, budget, availability, accelerated timeline acknowledgment
SUMMARY
Whitefish Bay School District is seeking proposals for community engagement facilitation and marketing services to support its 2026 facilities planning and a potential November referendum. Proposals are due May 19, 2026.
EVALUATION CRITERIA
6- Approach and philosophy
- Team and capabilities
- Relevant experience
- Budget
- Availability
- Accelerated timeline acknowledgment
REQUIRED DELIVERABLES
16- Structured engagement model
- Two community sessions
- Additional touchpoints
- Neutral moderation
- Technical translation
- Intermittent reports
- Final synthesis report
- Comprehensive communications plan
- Messaging development
- Website content
- Direct mailers
- Social media content
- Video assets
- FAQ documents
- Press relations
- Email communications
REQUIRED ATTACHMENTS
6- References
- Team bios
- Conflict-of-interest statement
- Proposed budget
- Availability confirmation
- Accelerated timeline acknowledgment
REQUIRED STAFFING
lead practitioner
- Submit to
- [email protected]
- Scope location
- Whitefish Bay, WI
Questions about this RFP
How do I respond to this RFP from Whitefish Bay School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamie J. Foeckler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Whitefish Bay School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie J. Foeckler at (414) 963-3901. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead practitioner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Structured engagement model, Two community sessions, Additional touchpoints, Neutral moderation, Technical translation, Intermittent reports, Final synthesis report, Comprehensive communications plan, Messaging development, Website content, Direct mailers, Social media content, Video assets, FAQ doc. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach and philosophy, team and capabilities, relevant experience, budget, availability, accelerated timeline acknowledgment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Whitefish Bay School District?
All active and historical solicitations from Whitefish Bay School District are tracked and searchable. As a school agency, Whitefish Bay School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: references, team bios, conflict-of-interest statement, proposed budget, availability confirmation, accelerated timeline acknowledgment. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Whitefish Bay School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitefish Bay, WI. Review the full solicitation for detailed scope requirements.