School District of Whitefish Bay Owner's Representative RFP 2026 - $156M Capital Referendum Project
Whitefish Bay School DistrictSchool · Whitefish Bay, WI- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Contract term
- 4 years
- Primary contact
- Ben Irwin
- (414) 963-3903
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THE 30-SECOND BRIEF
The School District of Whitefish Bay is soliciting proposals for an Owner's Representative to manage a $156 million capital referendum project involving five aging school buildings and a new middle school. Proposals are due February 27, 2026.
Written project progress reports, Project schedule, Project budget, Cost estimates, Master budget, Payment application reviews, Accountability tracking, Change order documentation, Document management, Post-construction walkthroughs
Credentials and related experience, quality of proposal materials, projected work schedule, level of effort and duration of involvement, proposed staffing and available resources
SUMMARY
The School District of Whitefish Bay is soliciting proposals for an Owner's Representative to manage a $156 million capital referendum project involving five aging school buildings and a new middle school. Proposals are due February 27, 2026.
EVALUATION CRITERIA
5- Credentials and related experience
- Quality of proposal materials
- Projected work schedule
- Level of effort and duration of involvement
- Proposed staffing and available resources
REQUIRED DELIVERABLES
10- Written project progress reports
- Project schedule
- Project budget
- Cost estimates
- Master budget
- Payment application reviews
- Accountability tracking
- Change order documentation
- Document management
- Post-construction walkthroughs
REQUIRED STAFFING
Owner's Representative
- Submit to
- 1200 E. Fairmount Ave. Whitefish Bay, WI 53217
- Duration
- 48 months
- Scope location
- Whitefish Bay, WI
- Reported agency
- School District of Whitefish Bay
Questions about this RFP
How do I respond to this RFP from Whitefish Bay School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1200 E. Fairmount Ave. Whitefish Bay, WI 53217. For questions, contact Ben Irwin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Whitefish Bay School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Irwin at (414) 963-3903. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Owner's Representative. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written project progress reports, Project schedule, Project budget, Cost estimates, Master budget, Payment application reviews, Accountability tracking, Change order documentation, Document management, Post-construction walkthroughs. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Credentials and related experience, quality of proposal materials, projected work schedule, level of effort and duration of involvement, proposed staffing and available resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Whitefish Bay School District?
All active and historical solicitations from Whitefish Bay School District are tracked and searchable. As a school agency, Whitefish Bay School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Whitefish Bay School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitefish Bay, WI. Review the full solicitation for detailed scope requirements.