Wakulla County Clerk of Court Banking and Depository Services RFP 2025
Wakulla CountyCounty · Wakulla County, FL- Due
- May 22, 2025
- Deadline passed
- Posted
- Apr 30, 2025
- Contract term
- 5 years
- Primary contact
- Brandy King
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THE 30-SECOND BRIEF
Wakulla County Clerk of Court invites qualified banking institutions to submit proposals to provide banking, depository and lockbox services for the Wakulla County Operating Account and optional Constitutional Officer accounts. Required services include deposit handling, remote deposit capture, wire transfer services, NSF check processing, MICR encoding, web-based banking services, positive pay services, account analysis statements, and monthly bank statements. Proposers must be certified as a Qualified Public Depository under Florida Statutes Chapter 280 and maintain business operations within the county seat of Wakulla County. Proposals are due by 3:00 P.M. EST on May 22, 2025, with written questions due by May 16, 2025. Evaluation criteria include comprehensiveness of services, public sector experience, financial strength, service enhancements, cost, transition costs, courier services, rate of return, and net cost.
Comprehensiveness of Services Provided (10 pts.), Public Sector Experience and Resources (10 pts.), Strength and Stability of Bank (10 pts.), Service Enhancements (10 pts.), Cost for Services (10 pts.), Cost of Transition (10 pts.), Cost of Courier Activity / Services (10 pts.), Rate of Return (20 pts.), Net Cost (10 pts.)
SUMMARY
Wakulla County Clerk of Court invites qualified banking institutions to submit proposals to provide banking, depository and lockbox services for the Wakulla County Operating Account and optional Constitutional Officer accounts.
Required services include deposit handling, remote deposit capture, wire transfer services, NSF check processing, MICR encoding, web-based banking services, positive pay services, account analysis statements, and monthly bank statements. Proposers must be certified as a Qualified Public Depository under Florida Statutes Chapter 280 and maintain business operations within the county seat of Wakulla County. Proposals are due by 3:00 P.M. EST on May 22, 2025, with written questions due by May 16, 2025. Evaluation criteria include comprehensiveness of services, public sector experience, financial strength, service enhancements, cost, transition costs, courier services, rate of return, and net cost.
EVALUATION CRITERIA
9- Comprehensiveness of Services Provided (10 pts.)
- Public Sector Experience and Resources (10 pts.)
- Strength and Stability of Bank (10 pts.)
- Service Enhancements (10 pts.)
- Cost for Services (10 pts.)
- Cost of Transition (10 pts.)
- Cost of Courier Activity / Services (10 pts.)
- Rate of Return (20 pts.)
- Net Cost (10 pts.)
REQUIRED ATTACHMENTS
6- Proposal Form
- Supplemental Banking Services Proposal Form
- Exceptions Reporting Form
- Banking Personnel List
- Financial statements for the past two fiscal years
- References
- Submit to
- 3056 Crawfordville Highway, Crawfordville, Florida, 32327 or [email protected]
- Duration
- 60 months
- Scope location
- Crawfordville, Florida
- Reported agency
- Wakulla County Clerk of Court
Questions about this RFP
How do I respond to this RFP from Wakulla County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3056 Crawfordville Highway, Crawfordville, Florida, 32327 or [email protected]. For questions, contact Brandy King.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wakulla County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandy King. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Comprehensiveness of Services Provided (10 pts.), Public Sector Experience and Resources (10 pts.), Strength and Stability of Bank (10 pts.), Service Enhancements (10 pts.), Cost for Services (10 pts...." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wakulla County?
All active and historical solicitations from Wakulla County are tracked and searchable. As a county agency, Wakulla County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Supplemental Banking Services Proposal Form, Exceptions Reporting Form, Banking Personnel List, financial statements for the past two fiscal years, references. Review the full document from Wakulla County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crawfordville, Florida. Review the full solicitation for detailed scope requirements.