Villages Community Development Districts - Supply and Delivery of Furniture, Fixtures & Equipment (FF&E) - RFQ #26Q-020 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- May 14, 2026
- Deadline passed
- Posted
- Apr 10, 2026
- Contract term
- 10 years
- Primary contact
- Crystal Ford-Bellamy
- (352) 751-6700 ext 3252
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THE 30-SECOND BRIEF
The Districts seek qualified firms to enter into continuing services contracts for the procurement, supply, delivery, warehousing, installation, assembly, and setup of Furniture, Fixtures, and Equipment (FF&E). Services include coordination with manufacturers and vendors, order management, logistics, and post-installation inspection and punch list resolution across District facilities. The submission deadline is May 14, 2026, with a question deadline of April 24, 2026. Evaluation is based on supplier qualifications, design-specific experience, key personnel, references, intangibles, and supplier location.
Supplier’s Qualifications (30%), Supplier's Design Specific Experience (25%), Key Personnel Qualifications (20%), References and overall reputation (10%), Intangibles (10%), Supplier's Location (5%)
SUMMARY
The Districts seek qualified firms to enter into continuing services contracts for the procurement, supply, delivery, warehousing, installation, assembly, and setup of Furniture, Fixtures, and Equipment (FF&E).
Services include coordination with manufacturers and vendors, order management, logistics, and post-installation inspection and punch list resolution across District facilities. The submission deadline is May 14, 2026, with a question deadline of April 24, 2026. Evaluation is based on supplier qualifications, design-specific experience, key personnel, references, intangibles, and supplier location.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
18- Cover Page – all information completed and signed
- Respondent's Statement of Experience
- Equipment & Personnel
- References
- W-9
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- Exceptions or Deviations to Specifications
- Respondent’s Certification – Addenda acknowledged and form signed
- Respondent Certification Regarding Scrutinized Companies’ List
- Drug Free Workplace Certificate
- Anti-Collusion Form
- Insurance Requirements
- Informational Certificate of Insurance (COI) or Insurance Letter
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Copy of Required/Applicable Licenses or Certifications
- Submit to
- 3571 Kiessel Road, The Villages, FL, 32163
- Duration
- 120 months
- Scope location
- The Villages, FL
- Reported agency
- Villages Community Development Districts
Questions about this RFP
How do I respond to this RFQ from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3571 Kiessel Road, The Villages, FL, 32163. For questions, contact Crystal Ford-Bellamy.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Ford-Bellamy at (352) 751-6700 ext 3252. Questions and answers are typically shared with all prospective bidders.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Supplier’s Qualifications (30%), Supplier's Design Specific Experience (25%), Key Personnel Qualifications (20%), References and overall reputation (10%), Intangibles (10%), Supplier's Location (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page – all information completed and signed, Respondent's Statement of Experience, Equipment & Personnel, References, W-9, Disclosure of Sub-contractors, Sub-consultants and Suppliers, Exception. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.