Village Community Development Districts - District Wide Asphalt Cut & Patch Projects - ITQ #26QT-022 (2026)
Village Community Development DistrictsSpecial District · The Villages, FL- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 27, 2026
- Contract term
- 2 years
- Primary contact
- Crystal Ford-Bellamy
- (352) 751-6700 ext 3252
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THE 30-SECOND BRIEF
The Village Community Development Districts seek qualified contractors to provide as-needed asphalt cut & patch services, pavement maintenance, repairs, roadway paving, and parking lot paving throughout properties in The Villages, FL. Services include saw cutting, asphalt removal and replacement, limerock base installation, and root removal on a task-order basis under ITQ #26QT-022. The initial contract term is two years with one optional two-year renewal. Submissions are due by April 17, 2026, at 3:00 pm, with a non-mandatory pre-quote conference on April 3, 2026, and a question deadline of April 10, 2026. Evaluation will be based on quoted unit prices and competitiveness.
Mobilization (per project), Saw cut, Remove, And replace asphalt pavement up to 3" depth, Additional asphalt thickness beyond 3", Limerock base installation and compaction, Asphalt milling (if required), Root removal (including disposal), Traffic Control / MOT (when required beyond standard patch work)
Competitiveness and reasonableness of the quoted unit prices
SUMMARY
The Village Community Development Districts seek qualified contractors to provide as-needed asphalt cut & patch services, pavement maintenance, repairs, roadway paving, and parking lot paving throughout properties in The Villages, FL. Services include saw cutting, asphalt removal and replacement, limerock base installation, and root removal on a task-order basis under ITQ #26QT-022.
The initial contract term is two years with one optional two-year renewal. Submissions are due by April 17, 2026, at 3:00 pm, with a non-mandatory pre-quote conference on April 3, 2026, and a question deadline of April 10, 2026. Evaluation will be based on quoted unit prices and competitiveness.
EVALUATION CRITERIA
Competitiveness and reasonableness of the quoted unit prices
REQUIRED DELIVERABLES
9- Mobilization (per project)
- Saw cut
- Remove
- Replace asphalt pavement up to 3" depth
- Additional asphalt thickness beyond 3"
- Limerock base installation and compaction
- Asphalt milling (if required)
- Root removal (including disposal)
- Traffic Control / MOT (when required beyond standard patch work)
REQUIRED ATTACHMENTS
20- Quote Cover Page
- Quote Excel Form
- Respondent's Statement of Experience
- Equipment
- Personnel
- Disclosure of Sub-contractors
- Sub-consultants and Suppliers
- W-9
- Exceptions / Deviations Page
- Respondent's Certification
- Respondent's Certification Regarding Scrutinized Companies List
- Drug-Free Workplace Certificate
- Anti-Collusion Statement
- Insurance Requirements
- Statement of Terms and Conditions
- Wildlife Habitat Management Plan
- Human Trafficking Affidavit
- Bonding Requirement Form
- Required Certifications and Licenses
- No Quote Form
- Submit to
- https://procurement.opengov.com/portal/districtgov
- Duration
- 24 months
- Scope location
- The Villages, FL
Questions about this RFP
How do I respond to this Quote from Village Community Development Districts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/districtgov. For questions, contact Crystal Ford-Bellamy.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Village Community Development Districts in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Ford-Bellamy at (352) 751-6700 ext 3252. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization (per project), Saw cut, Remove, And replace asphalt pavement up to 3" depth, Additional asphalt thickness beyond 3", Limerock base installation and compaction, Asphalt milling (if required), Root removal (including disposal), Traffic Control / MOT (when required beyond standard patch wo. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Competitiveness and reasonableness of the quoted unit prices" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village Community Development Districts?
All active and historical solicitations from Village Community Development Districts are tracked and searchable. As a special district agency, Village Community Development Districts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Cover Page, Quote Excel Form, Respondent's Statement of Experience, Equipment, and Personnel, Disclosure of Sub-contractors, Sub-consultants and Suppliers, W-9, Exceptions / Deviations Page, Res. Review the full document from Village Community Development Districts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Villages, FL. Review the full solicitation for detailed scope requirements.