University of Wisconsin-Madison - Catering for WI Athletics - 2027-UWMSN-01458-RFB (2026)
University Of Wisconsin-MadisonHigher Ed · Madison, WI- Due
- Oct 19, 2026
- 2 days left
- Posted
- Oct 6, 2026
- Primary contact
- Dana Casey
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THE 30-SECOND BRIEF
The University of Wisconsin-Madison requests bids for the purchase of catering services for WI Athletics under solicitation number 2027-UWMSN-01458-RFB. The selected vendor will provide breakfast, lunch, and dinner options, plated dinners, and buffet options, ranging from basic lunches ($10-$15/person) to VIP dinners ($50-$75/person), with the ability to serve up to 200 people per event and provide bar service/alcohol at State contract rates across locations in Dane County. Bidders must have a minimum of 5 years of experience in the catering business, possess all necessary licenses in the City of Madison and Dane County, and complete an itemized bid list to be uploaded via the ShopUW+ Sourcing Event Module. Electronic responses are due by October 19, 2026, at 2:00 PM CDT, with a virtual public bid opening scheduled for 3:00 PM CT via Microsoft Teams.
Breakfast, Lunch and dinner options, Plated dinners and buffet options, Bar service
SUMMARY
The University of Wisconsin-Madison requests bids for the purchase of catering services for WI Athletics under solicitation number 2027-UWMSN-01458-RFB. The selected vendor will provide breakfast, lunch, and dinner options, plated dinners, and buffet options, ranging from basic lunches ($10-$15/person) to VIP dinners ($50-$75/person), with the ability to serve up to 200 people per event and provide bar service/alcohol at State contract rates across locations in Dane County.
Bidders must have a minimum of 5 years of experience in the catering business, possess all necessary licenses in the City of Madison and Dane County, and complete an itemized bid list to be uploaded via the ShopUW+ Sourcing Event Module. Electronic responses are due by October 19, 2026, at 2:00 PM CDT, with a virtual public bid opening scheduled for 3:00 PM CT via Microsoft Teams.
REQUIRED DELIVERABLES
4- Breakfast
- Lunch and dinner options
- Plated dinners and buffet options
- Bar service
REQUIRED ATTACHMENTS
5- Vendor Information Form
- Client Reference List
- Itemized Bid List
- DOA Standard Terms & Conditions (DOA-3054)
- DOA form 3027 (Proprietary Information)
- Submit to
- https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=UWisconsin
- Scope location
- Madison, Wisconsin
- Reported agency
- University of Wisconsin-Madison
Questions about this RFP
How do I respond to this Bid from University Of Wisconsin-Madison?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingAllOpps&CustomerOrg=UWisconsin. For questions, contact Dana Casey.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University Of Wisconsin-Madison in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana Casey. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Breakfast, Lunch and dinner options, Plated dinners and buffet options, Bar service. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from University Of Wisconsin-Madison?
All active and historical solicitations from University Of Wisconsin-Madison are tracked and searchable. As a higher ed agency, University Of Wisconsin-Madison regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Form, Client Reference List, Itemized Bid List, DOA Standard Terms & Conditions (DOA-3054), DOA form 3027 (Proprietary Information). Review the full document from University Of Wisconsin-Madison for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, Wisconsin. Review the full solicitation for detailed scope requirements.