Town of Penfield Turf Mowing Services for Various Town Properties Bid 2027-2031
Town of PenfieldCity · Penfield, NY- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 5 years
- Primary contact
- Bob Mohr
- (585) 340-8691
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THE 30-SECOND BRIEF
The Town of Penfield Department of Public Works is seeking a qualified contractor to mow and maintain approximately 310 combined acres of town-owned turf lawn areas and properties. The contract term is for five seasons, commencing January 1, 2027, and expiring December 31, 2031. Scope includes weekly, bi-weekly, monthly, and yearly mowing schedules, string trimming, and debris removal for various sites including athletic fields and public buildings. Contractors must provide all labor, equipment, and materials, and adhere to specific requirements such as steel-toe boots, safety gear, and insurance (General Liability, Workers Comp, Disability, and Motor Vehicle). Sealed bids are due to the Town Clerk no later than 11:00 AM on September 9, 2026.
Sealed proposals, Non-collusive bidders certificate, Proof of capacity, References, Certificate of insurance, HSE Plan
Lowest responsible bidder based on total price bid and supporting documentation
SUMMARY
The Town of Penfield Department of Public Works is seeking a qualified contractor to mow and maintain approximately 310 combined acres of town-owned turf lawn areas and properties.
The contract term is for five seasons, commencing January 1, 2027, and expiring December 31, 2031. Scope includes weekly, bi-weekly, monthly, and yearly mowing schedules, string trimming, and debris removal for various sites including athletic fields and public buildings. Contractors must provide all labor, equipment, and materials, and adhere to specific requirements such as steel-toe boots, safety gear, and insurance (General Liability, Workers Comp, Disability, and Motor Vehicle). Sealed bids are due to the Town Clerk no later than 11:00 AM on September 9, 2026.
EVALUATION CRITERIA
Lowest responsible bidder based on total price bid and supporting documentation
REQUIRED DELIVERABLES
6- Sealed proposals
- Non-collusive bidders certificate
- Proof of capacity
- References
- Certificate of insurance
- HSE Plan
REQUIRED ATTACHMENTS
Bid Form, Non-Collusive Bidding Certificate
REQUIRED STAFFING
2-man crew for string trimming/weed control/clean-up
- Submit to
- Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526
- Scope location
- Penfield, NY
Questions about this RFP
How do I respond to this Bid from Town of Penfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Penfield Town Clerk, 3100 Atlantic Avenue, Penfield, New York 14526. For questions, contact Bob Mohr.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Penfield in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Mohr at (585) 340-8691. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: 2-man crew for string trimming/weed control/clean-up. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals, Non-collusive bidders certificate, Proof of capacity, References, Certificate of insurance, HSE Plan. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on total price bid and supporting documentation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Penfield?
All active and historical solicitations from Town of Penfield are tracked and searchable. As a city agency, Town of Penfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Non-Collusive Bidding Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Penfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penfield, NY. Review the full solicitation for detailed scope requirements.