Town of Needham - Winter De-Icing Liquids IFB - 27DPW119G (2026)
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Katie Bamber · (781) 455-7550
- Contract Term
- 1 year
- Scope Location
- Needham, MA
- Submission Address
- [email protected]
SUMMARY
The Town of Needham Department of Public Works is seeking competitive bids for a cooperative Invitation for Bids (IFB) for Winter De-Icing Liquids with and without chlorides, including BioMelt AG64, GeoMelt 55, Magic-0, GeoMelt S8, ProMelt CAL, and ProMelt Magnesium, to be utilized by multiple Massachusetts municipalities. The total estimated purchases within the contract period are approximately 460,500 gallons for road maintenance, anti-icing, and de-icing operations. Sealed bids must be submitted no later than 1:00 PM on October 15, 2026, to the Administration Office of the Public Works Department located at 500 Dedham Ave., Needham, MA 02492. Questions regarding the bid are due by October 5, 2026, at 5:00 PM. The contract will be awarded to the lowest responsive and responsible bidder for each item, with a term ending October 31, 2027.
EVALUATION CRITERIA
Lowest responsive and responsible bidder for each bid item, lowest cost per gallon for bulk delivery quantities
REQUIRED DELIVERABLES
1. Organic-based de-icer with no chlorides (DLA or for blending); BioMelt AG64 or equivalent; 2. Organic-based de-icer with no chlorides (for blending); GeoMelt 55 or equivalent; 3. Organic base de-icer with magnesium chloride (blended); Magic-0 or equivalent; 4. Salt brine blended with organic-based deicer with no chlorides [80/20]; GeoMelt S8 or equivalent; 5. Liquid calcium chloride; ProMelt CAL or equivalent; 6. Liquid magnesium chloride; ProMelt MAG or equivalent
REQUIRED ATTACHMENTS
Acknowledgment of Receipt form, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue, Bid Form F: Professional Reference Form, Bid Form G: Certificate of Authority of Corporate Resolution
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Katie Bamber.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder for each bid item, lowest cost per gallon for bulk delivery quantities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgment of Receipt form, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificat. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Bamber at (781) 455-7550. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, MA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. Organic-based de-icer with no chlorides (DLA or for blending); BioMelt AG64 or equivalent; 2. Organic-based de-icer with no chlorides (for blending); GeoMelt 55 or equivalent; 3. Organic base de-icer with magnesium chloride (blended); Magic-0 or equivalent; 4. Salt brine blended with organic-base. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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