Town of Needham Senior Fitness Program and Personal Training RFP 2025
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Cecilia Simchak
- Contract Term
- 3 years
- Scope Location
- Needham
- Submission Address
- Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492
SUMMARY
The Town of Needham is seeking proposals from qualified vendors to provide a senior fitness program and personal training. Services include staffing the fitness room, providing one-on-one and small group training, conducting group fitness classes, and offering age-appropriate personal training. The contract term is three years, starting August 1, 2025.
EVALUATION CRITERIA
Quality Requirements, Submission Requirements, Comparative Evaluation Criteria (Exceptions to RFP, Vendor/Staff Experience, Proposed Fitness Classes or Trainings, Quality of the Response, Presentation, Price Proposal).
REQUIRED DELIVERABLES
Technical Proposal, Price Proposal, Bidder Information Response, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Promise to Execute Contract, Professional References, Certificate of Authority, PDF copy of Technical Proposal on thumb drive.
REQUIRED ATTACHMENTS
Acknowledgement of Receipt form, Bidder Information Response form, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Promise to Execute Contract, Professional References, Certificate of Authority or Corporate Resolution, Bid Price Proposal, PDF copy of Technical Proposal on thumb drive, Addenda acknowledgements.
REQUIRED STAFFING ROLES
Fitness Monitoring and Training Services, Fitness Classes, Personal Training, Balance Assessments
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. For questions, contact Cecilia Simchak.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality Requirements, Submission Requirements, Comparative Evaluation Criteria (Exceptions to RFP, Vendor/Staff Experience, Proposed Fitness Classes or Trainings, Quality of the Response, Presentation..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt form, Bidder Information Response form, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Promise to Execute Contract, Professional Reference. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cecilia Simchak. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Fitness Monitoring and Training Services, Fitness Classes, Personal Training, Balance Assessments. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Proposal, Bidder Information Response, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Promise to Execute Contract, Professional References, Certificate of Authority, PDF copy of Technical Proposal on thumb drive.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
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