Town of Needham IFB Duct Cleaning Services 2025
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Ashley Ellis · (781) 455-7550
- Submission Address
- Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492
SUMMARY
The Town of Needham is seeking sealed bids for Duct Cleaning Services for Broadmeadow Elementary School and Pollard Middle School. The scope includes cleaning interior and exterior of ducts and air handlers, supply and return ductwork, exhaust systems, vents, diffusers, and grilles. The project has a pre-bid conference and a specific submission deadline.
REQUIRED ATTACHMENTS
Acknowledgment of Receipt form, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing, Bid Form F: Professional Reference Form, Bid Form G: Certificate of Authority of Corporate Resolution (if applicable).
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. For questions, contact Ashley Ellis.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgment of Receipt form, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificat. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Ellis at (781) 455-7550. Questions and answers are typically shared with all prospective bidders.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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