Town of Billerica - Billerica Senior Center Elevator Modernization Consultant RFP 09302026 (2026)
Town of BillericaCity · Billerica, MA- Due
- Oct 23, 2026
- 7 days left
- Posted
- Sep 30, 2026
- Duration
- 12 months
- Primary contact
- Bob Sallese
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THE 30-SECOND BRIEF
The Town of Billerica seeks an independent elevator consultant or qualified design team to evaluate the existing hydraulic passenger elevator at the Billerica Senior Center and prepare a complete, competitively biddable modernization package, including bidding and construction administration. The scope encompasses elevator consulting, design, specification, modernization services, code compliance under 524 CMR and ASME A17.1, structural review of the hoistway/pit, and manufacturer-neutral specifications. The preliminary contractor budget is approximately $206,729. Proposals are due by October 23, 2026 at 2:00 p.m. EST, submitted via email to [email protected] as one PDF. A non-mandatory site visit is scheduled for October 14, 2026, and questions are due by October 16, 2026. Evaluation criteria include relevant experience, team qualifications, technical approach, schedule, and fee proposal.
Existing Conditions Assessment Report, Code Compliance Assessment, Recommended Modernization and Equipment Replacement Report, Independent Construction Cost Estimate, Project Schedule and Elevator Downtime Assessment, Bid Drawings and Technical Specifications, Final Advertisement and Bidding Documents, Responses to bidding-phase technical questions, Construction observation reports and punch list documentation, Final acceptance and project closeout memorandum
Relevant Experience & References (35%), Project Understanding & Technical Approach (25%), Qualifications of Proposed Team (20%), Schedule & Availability (10%), Fee Proposal (10%)
SUMMARY
The Town of Billerica seeks an independent elevator consultant or qualified design team to evaluate the existing hydraulic passenger elevator at the Billerica Senior Center and prepare a complete, competitively biddable modernization package, including bidding and construction administration.
The scope encompasses elevator consulting, design, specification, modernization services, code compliance under 524 CMR and ASME A17.1, structural review of the hoistway/pit, and manufacturer-neutral specifications. The preliminary contractor budget is approximately $206,729. Proposals are due by October 23, 2026 at 2:00 p.m. EST, submitted via email to [email protected] as one PDF. A non-mandatory site visit is scheduled for October 14, 2026, and questions are due by October 16, 2026. Evaluation criteria include relevant experience, team qualifications, technical approach, schedule, and fee proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Existing Conditions Assessment Report
- Code Compliance Assessment
- Recommended Modernization and Equipment Replacement Report
- Independent Construction Cost Estimate
- Project Schedule and Elevator Downtime Assessment
- Bid Drawings and Technical Specifications
- Final Advertisement and Bidding Documents
- Responses to bidding-phase technical questions
- Construction observation reports and punch list documentation
- Final acceptance and project closeout memorandum
REQUIRED ATTACHMENTS
6- Price Proposal Form
- Proposal Signature Form
- Non-Collusion Certification
- Tax Compliance Certification
- Certificate of Corporate Authority
- Signed Addenda
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Billerica, Massachusetts
Questions about this RFP
How do I respond to this RFP from Town of Billerica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bob Sallese.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Billerica in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bob Sallese. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal, Project Manager, Engineer/Consultant, Administrative. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing Conditions Assessment Report, Code Compliance Assessment, Recommended Modernization and Equipment Replacement Report, Independent Construction Cost Estimate, Project Schedule and Elevator Downtime Assessment, Bid Drawings and Technical Specifications, Final Advertisement and Bidding Documen. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience & References (35%), Project Understanding & Technical Approach (25%), Qualifications of Proposed Team (20%), Schedule & Availability (10%), Fee Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Billerica?
All active and historical solicitations from Town of Billerica are tracked and searchable. As a city agency, Town of Billerica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Proposal Signature Form, Non-Collusion Certification, Tax Compliance Certification, Certificate of Corporate Authority, Signed Addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Billerica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Billerica, Massachusetts. Review the full solicitation for detailed scope requirements.