Town of Billerica - Pharmacy Benefit Consulting Services RFP - 091526 (2026)
Town of BillericaCity · Billerica, MA- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 3 years
- Primary contact
- Marianna Gil
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THE 30-SECOND BRIEF
The Town of Billerica, Massachusetts is seeking proposals from qualified firms to provide pharmacy benefit consulting services in connection with the Town's non-Medicare prescription drug program. The initial objective of the engagement is to conduct a competitive Pharmacy Benefit Manager (PBM) request for proposals and market evaluation for a contract effective date of July 1, 2027, along with ongoing pharmacy oversight, claims and rebate auditing, contract-performance monitoring, and clinical strategy. Proposals are due by October 14, 2026, at 5:00 p.m. Eastern Time via electronic submission to [email protected]. Written questions are due by September 30, 2026. The initial contract term is three years.
Minimum Quality Requirements: The following are minimum quality requirements. Each is evaluated on a pass/fail basis. A proposal that does not meet every minimum quality requirement will be rejected as non-responsive and will not be evaluated against the comparative criteria in Section 7. Minimum Quality Requirement 1 The bidder has provided pharmacy benefit consulting services continuously for at least five (5) years as of the proposal due date. 2 The bidder has completed at least three (3) full PBM procurements or market evaluations on behalf of clients within the past three (3) years. 3 The bidder currently provides pharmacy consulting services to at least five (5) public-sector clients (municipalities, school districts, counties, states, public trusts or other governmental entities). 4 The bidder is not a pharmacy benefit manager, and is not owned or controlled by a pharmacy benefit manager, pharmaceutical manufacturer, wholesaler or pharmacy, such that it is able to provide independent advice to the Town. 5 The bidder has provided three (3) client references on Attachment D. 6 The bidder is able and willing to execute a business associate agreement under HIPAA and to maintain professional liability / errors and omissions insurance of not less than $1,000,000 per claim. 7 The proposal was received by the deadline, at the correct e-mail address, with the Technical Proposal and Price Proposal submitted as separate documents, and with no price information contained in the Technical Proposal. 8 The proposal is signed by an individual authorized to bind the bidder and includes all required forms. The Town reserves the right to waive minor informalities that do not affect price, quality, or the competitive position of bidders, and to seek clarification of any proposal, provided that no bidder is permitted to materially change its proposal after the deadline for receipt of proposals.
Massachusetts and Public-Sector Pharmacy Consulting Experience, PBM Procurement Experience and Demonstrated Results, Scope of Services Included in the Standard Engagement, Qualifications of the Assigned Team, Unique and Innovative Strategies Identified and Implemented, Audit, Rebate Reconciliation and Contract-Performance Monitoring, References, Price
SUMMARY
The Town of Billerica, Massachusetts is seeking proposals from qualified firms to provide pharmacy benefit consulting services in connection with the Town's non-Medicare prescription drug program.
The initial objective of the engagement is to conduct a competitive Pharmacy Benefit Manager (PBM) request for proposals and market evaluation for a contract effective date of July 1, 2027, along with ongoing pharmacy oversight, claims and rebate auditing, contract-performance monitoring, and clinical strategy. Proposals are due by October 14, 2026, at 5:00 p.m. Eastern Time via electronic submission to [email protected]. Written questions are due by September 30, 2026. The initial contract term is three years.
EVALUATION CRITERIA
9- Massachusetts and Public-Sector Pharmacy Consulting Experience
- PBM Procurement Experience and Demonstrated Results
- Scope of Services Included in the Standard Engagement
- Qualifications of the Assigned Team
- Unique and Innovative Strategies Identified and Implemented
- Audit
- Rebate Reconciliation and Contract-Performance Monitoring
- References
- Price
REQUIRED DELIVERABLES
Minimum Quality Requirements: The following are minimum quality requirements. Each is evaluated on a pass/fail basis. A proposal that does not meet every minimum quality requirement will be rejected as non-responsive and will not be evaluated against the comparative criteria in Section 7. Minimum Quality Requirement 1 The bidder has provided pharmacy benefit consulting services continuously for at least five (5) years as of the proposal due date. 2 The bidder has completed at least three (3) full PBM procurements or market evaluations on behalf of clients within the past three (3) years. 3 The bidder currently provides pharmacy consulting services to at least five (5) public-sector clients (municipalities, school districts, counties, states, public trusts or other governmental entities). 4 The bidder is not a pharmacy benefit manager, and is not owned or controlled by a pharmacy benefit manager, pharmaceutical manufacturer, wholesaler or pharmacy, such that it is able to provide independent advice to the Town. 5 The bidder has provided three (3) client references on Attachment D. 6 The bidder is able and willing to execute a business associate agreement under HIPAA and to maintain professional liability / errors and omissions insurance of not less than $1,000,000 per claim. 7 The proposal was received by the deadline, at the correct e-mail address, with the Technical Proposal and Price Proposal submitted as separate documents, and with no price information contained in the Technical Proposal. 8 The proposal is signed by an individual authorized to bind the bidder and includes all required forms. The Town reserves the right to waive minor informalities that do not affect price, quality, or the competitive position of bidders, and to seek clarification of any proposal, provided that no bidder is permitted to materially change its proposal after the deadline for receipt of proposals.
REQUIRED ATTACHMENTS
6- Attachment A — Price Proposal Form
- Attachment B — Certificate of Non-Collusion
- Attachment C — Certificate of Tax Compliance
- Attachment D — Reference Form
- W-9
- Insurance certificate
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Billerica, Massachusetts
Questions about this RFP
How do I respond to this RFP from Town of Billerica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Marianna Gil.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Billerica in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marianna Gil. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal / Practice Leader, Senior Consultant, Consultant, Clinical Pharmacist, Financial or Contract Analyst, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Minimum Quality Requirements: The following are minimum quality requirements. Each is evaluated on a pass/fail basis. A proposal that does not meet every minimum quality requirement will be rejected as non-responsive and will not be evaluated against the comparative criteria in Section 7. Minimum Qu. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Massachusetts and Public-Sector Pharmacy Consulting Experience, PBM Procurement Experience and Demonstrated Results, Scope of Services Included in the Standard Engagement, Qualifications of the Assign..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Billerica?
All active and historical solicitations from Town of Billerica are tracked and searchable. As a city agency, Town of Billerica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A — Price Proposal Form, Attachment B — Certificate of Non-Collusion, Attachment C — Certificate of Tax Compliance, Attachment D — Reference Form, W-9, insurance certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Billerica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Billerica, Massachusetts. Review the full solicitation for detailed scope requirements.