The Library Network Integrated Library System RFQ 2025
The Library NetworkLibrary District · Novi, MI- Due
- Apr 18, 2025
- Deadline passed
- Posted
- Mar 1, 2025
- Contract term
- 7 years
- Primary contact
- Celia Morse
- (248) 536-3100 ext 104
The 30-second brief
The Library Network (TLN), a public library cooperative in southeast Michigan, is seeking cost quotes for an Integrated Library System (ILS) solution for 49 member libraries. The required system must include modules for cataloging, circulation, public interface (discovery), serials, acquisitions, and reporting. Key technical requirements include support for SIP2 and RESTful APIs, integration with third-party vendors (e.g., Overdrive, Bibliotheca, Envisionware), and a web-based staff client. The system must support a consortium environment with three levels of policy control and centralized cataloging. Quotes should include pricing for 5 and 7-year maintenance agreements for both production and test environments on a cloud-hosted server. Submissions are due by 5:00 p.m. on April 18, 2025, via email to Celia Morse.
Company background, List of current relevant clients, Cost Formula, Pricing Grid
Demonstrated experience with consortia (min 30 libraries and 5M circulation), functionality requirements, pricing
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Summary
The Library Network (TLN), a public library cooperative in southeast Michigan, is seeking cost quotes for an Integrated Library System (ILS) solution for 49 member libraries.
The required system must include modules for cataloging, circulation, public interface (discovery), serials, acquisitions, and reporting. Key technical requirements include support for SIP2 and RESTful APIs, integration with third-party vendors (e.g., Overdrive, Bibliotheca, Envisionware), and a web-based staff client. The system must support a consortium environment with three levels of policy control and centralized cataloging. Quotes should include pricing for 5 and 7-year maintenance agreements for both production and test environments on a cloud-hosted server. Submissions are due by 5:00 p.m. on April 18, 2025, via email to Celia Morse.
EVALUATION CRITERIA
3- Demonstrated experience with consortia (min 30 libraries and 5M circulation)
- Functionality requirements
- Pricing
REQUIRED DELIVERABLES
4- Company background
- List of current relevant clients
- Cost Formula
- Pricing Grid
REQUIRED ATTACHMENTS
Pricing Grid (Excel)
- Submit to
- [email protected]
- Scope location
- Novi, MI
Questions about this RFQ
How do I respond to this RFQ from The Library Network?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Celia Morse.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including The Library Network in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Celia Morse at (248) 536-3100 ext 104. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company background, List of current relevant clients, Cost Formula, Pricing Grid. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience with consortia (min 30 libraries and 5M circulation), functionality requirements, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Library Network?
All active and historical solicitations from The Library Network are tracked and searchable. As a library district agency, The Library Network regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Grid (Excel). Review the full document from The Library Network for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Novi, MI. Review the full solicitation for detailed scope requirements.