The Library Network Integrated Library System RFP 2016
The Library NetworkLibrary District · Novi, MI- Due
- Nov 1, 2016
- Deadline passed
- Posted
- Sep 20, 2016
- Contract term
- 7 years
- Primary contact
- Celia Morse
- (248) 536-3100 ext 104
The 30-second brief
The Library Network (TLN) is seeking proposals for an Integrated Library System (ILS) and discovery product to serve 51 independent public libraries in Michigan. The procurement includes modules for cataloging, circulation, online catalog, serials, acquisitions, and data analytics. The system must support a consortium environment with 700 concurrent staff users, 1.5 million bibliographic records, and 12 million annual circulations. Key requirements include SIP2 interfaces, integration with MelCat (statewide resource sharing), and compatibility with third-party vendors like Overdrive and Syndetics. The vendor must provide a detailed migration plan from an existing ISAM database to UNICODE and offer on-site training. Proposals are evaluated based on cost (17.5%), public interface (30%), and staff functionality (20%).
Five print copies of proposal, One electronic (PDF) copy of proposal, Migration plan, Training plan
Corporate history (5%), Prior experience (4%), Cost (17.5%), Implementation and training (12.5%), Staff functionality (20%), Public interface (30%), Technical requirements (7.5%), Compatibility with MelCat (3.5%)
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Summary
The Library Network (TLN) is seeking proposals for an Integrated Library System (ILS) and discovery product to serve 51 independent public libraries in Michigan.
The procurement includes modules for cataloging, circulation, online catalog, serials, acquisitions, and data analytics. The system must support a consortium environment with 700 concurrent staff users, 1.5 million bibliographic records, and 12 million annual circulations. Key requirements include SIP2 interfaces, integration with MelCat (statewide resource sharing), and compatibility with third-party vendors like Overdrive and Syndetics. The vendor must provide a detailed migration plan from an existing ISAM database to UNICODE and offer on-site training. Proposals are evaluated based on cost (17.5%), public interface (30%), and staff functionality (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Five print copies of proposal
- One electronic (PDF) copy of proposal
- Migration plan
- Training plan
REQUIRED ATTACHMENTS
3- Appendix I. Declaration of Intent to Bid
- Appendix II. Minimum Requirements for ILS
- Appendix III. Shared Automation System Participating Libraries
- Submit to
- 41365 Vincenti Ct., Novi MI 48375
- Scope location
- Novi, MI
Questions about this RFP
How do I respond to this RFP from The Library Network?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 1, 2016. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 41365 Vincenti Ct., Novi MI 48375. For questions, contact Celia Morse.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Library Network in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Celia Morse at (248) 536-3100 ext 104. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Five print copies of proposal, One electronic (PDF) copy of proposal, Migration plan, Training plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate history (5%), Prior experience (4%), Cost (17.5%), Implementation and training (12.5%), Staff functionality (20%), Public interface (30%), Technical requirements (7.5%), Compatibility with M..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Library Network?
All active and historical solicitations from The Library Network are tracked and searchable. As a library district agency, The Library Network regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix I. Declaration of Intent to Bid, Appendix II. Minimum Requirements for ILS, Appendix III. Shared Automation System Participating Libraries. Review the full document from The Library Network for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Novi, MI. Review the full solicitation for detailed scope requirements.