The Library Network Copier Request for Proposal [RFP] 2018
The Library NetworkLibrary District · Novi, MI- Due
- Mar 23, 2018
- Deadline passed
- Posted
- Feb 1, 2018
- Contract term
- 3 years
- Primary contact
- Judith Kozakowski
- (248) 536-3100 ext 103
The 30-second brief
The Library Network (TLN) is soliciting proposals from qualified vendors for the lease of black and white photo copier machines. The procurement includes pricing for two speed tiers: a minimum of 50/55 copies per minute (cpm) and a minimum of 35/45 cpm. Required features include a 3-year lease term, sorting, scanning, stapling, duplexing, hole punching, large paper capacity, and network printing via Ethernet (Cat5e/Cat6). The equipment must fit within a limited space (max 54" length, 32" depth). Vendors must provide information on equipment warranty and both depot and on-site maintenance contracts. Proposals are due by March 23, 2018, at 4:30 p.m. EDT.
Two print copies of proposal, One electronic (PDF) copy of proposal, List of references
Technical specifications, vendor reliability, cost, greatest benefit to TLN and its members
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Summary
The Library Network (TLN) is soliciting proposals from qualified vendors for the lease of black and white photo copier machines.
The procurement includes pricing for two speed tiers: a minimum of 50/55 copies per minute (cpm) and a minimum of 35/45 cpm. Required features include a 3-year lease term, sorting, scanning, stapling, duplexing, hole punching, large paper capacity, and network printing via Ethernet (Cat5e/Cat6). The equipment must fit within a limited space (max 54" length, 32" depth). Vendors must provide information on equipment warranty and both depot and on-site maintenance contracts. Proposals are due by March 23, 2018, at 4:30 p.m. EDT.
EVALUATION CRITERIA
4- Technical specifications
- Vendor reliability
- Cost
- Greatest benefit to TLN and its members
REQUIRED DELIVERABLES
3- Two print copies of proposal
- One electronic (PDF) copy of proposal
- List of references
- Submit to
- 41365 Vincenti Ct., Novi, MI 48375
- Scope location
- Novi, MI
Questions about this RFP
How do I respond to this RFP from The Library Network?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2018. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 41365 Vincenti Ct., Novi, MI 48375. For questions, contact Judith Kozakowski.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Library Network in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judith Kozakowski at (248) 536-3100 ext 103. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two print copies of proposal, One electronic (PDF) copy of proposal, List of references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical specifications, vendor reliability, cost, greatest benefit to TLN and its members" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Library Network?
All active and historical solicitations from The Library Network are tracked and searchable. As a library district agency, The Library Network regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from The Library Network for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Novi, MI. Review the full solicitation for detailed scope requirements.