The Library Network Request for Proposal For A Cataloging Utility 2020
The Library NetworkLibrary District · Novi, MI- Due
- Oct 2, 2020
- Deadline passed
- Posted
- Sep 1, 2020
- Contract term
- 3 years
- Primary contact
- Janna VanHouten
- (810) 512-7763
The 30-second brief
The Library Network (TLN) is seeking proposals for a cataloging utility to serve 50 independent public libraries within its Shared Automation System (SAS) in Michigan. Required services include a cataloging tool with a minimum 80% hit rate, RDA compliance, authority control, and the ability to create, import, and export MARC records. The utility must support both individual and batch searching and provide a search-only component for member library staff. TLN is interested in pricing for a 3-year term. Proposals are due by October 2, 2020, at 4:30 p.m. EDT, and should be submitted as two print copies and one electronic PDF to the TLN headquarters in Novi, MI.
Corporate history, prior experience, cost, implementation and training, staff functionality, interface, technical requirements, size of database, quality control, vendor cataloging services
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Summary
The Library Network (TLN) is seeking proposals for a cataloging utility to serve 50 independent public libraries within its Shared Automation System (SAS) in Michigan.
Required services include a cataloging tool with a minimum 80% hit rate, RDA compliance, authority control, and the ability to create, import, and export MARC records. The utility must support both individual and batch searching and provide a search-only component for member library staff. TLN is interested in pricing for a 3-year term. Proposals are due by October 2, 2020, at 4:30 p.m. EDT, and should be submitted as two print copies and one electronic PDF to the TLN headquarters in Novi, MI.
EVALUATION CRITERIA
10- Corporate history
- Prior experience
- Cost
- Implementation and training
- Staff functionality
- Interface
- Technical requirements
- Size of database
- Quality control
- Vendor cataloging services
REQUIRED ATTACHMENTS
two print copies, one electronic (PDF) copy
- Submit to
- 41365 Vincenti Ct., Novi MI 48375
- Scope location
- Novi, MI
Questions about this RFP
How do I respond to this RFP from The Library Network?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2020. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 41365 Vincenti Ct., Novi MI 48375. For questions, contact Janna VanHouten.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Library Network in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janna VanHouten at (810) 512-7763. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate history, prior experience, cost, implementation and training, staff functionality, interface, technical requirements, size of database, quality control, vendor cataloging services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Library Network?
All active and historical solicitations from The Library Network are tracked and searchable. As a library district agency, The Library Network regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: two print copies, one electronic (PDF) copy. Review the full document from The Library Network for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Novi, MI. Review the full solicitation for detailed scope requirements.