The Library Network Authority File Maintenance and Bibliographic Records Processing RFP 2021
The Library NetworkLibrary District · Novi, MI- Due
- Jul 2, 2021
- Deadline passed
- Posted
- May 3, 2021
- Contract term
- 3 years
- Primary contact
- Janna VanHouten
- (248) 536-3100 ext 138
The 30-second brief
The Library Network (TLN) is seeking proposals for authority file maintenance and ongoing authorities processing of bibliographic records for its shared automation system (SAS) serving 50 public libraries. The scope includes matching personal, corporate, conference, uniform title, and series name access points (MARC tags 100-840) against the Library of Congress Name Authority File and Subject Authority file. Required services include supplying authority records, processing 490 fields, handling non-Latin character sets, and providing statistical and unmatched access point reports. The system currently manages approximately one million bibliographic records using the TLC CARL system. Proposals are due July 2, 2021, for a three-year contract term beginning November 1, 2021.
Authority records, Statistical reports, Unmatched access point reports, Test file processing
Ability to meet requirements, qualifications, setup, training, cost
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Summary
The Library Network (TLN) is seeking proposals for authority file maintenance and ongoing authorities processing of bibliographic records for its shared automation system (SAS) serving 50 public libraries.
The scope includes matching personal, corporate, conference, uniform title, and series name access points (MARC tags 100-840) against the Library of Congress Name Authority File and Subject Authority file. Required services include supplying authority records, processing 490 fields, handling non-Latin character sets, and providing statistical and unmatched access point reports. The system currently manages approximately one million bibliographic records using the TLC CARL system. Proposals are due July 2, 2021, for a three-year contract term beginning November 1, 2021.
EVALUATION CRITERIA
5- Ability to meet requirements
- Qualifications
- Setup
- Training
- Cost
REQUIRED DELIVERABLES
4- Authority records
- Statistical reports
- Unmatched access point reports
- Test file processing
REQUIRED ATTACHMENTS
4- 3 references
- Corporate background
- Pricing pages
- Technical requirements description
- Submit to
- 41365 Vincenti Ct., Novi MI 48375
- Scope location
- Novi, MI
Questions about this RFP
How do I respond to this RFP from The Library Network?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 41365 Vincenti Ct., Novi MI 48375. For questions, contact Janna VanHouten.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Library Network in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Janna VanHouten at (248) 536-3100 ext 138. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Authority records, Statistical reports, Unmatched access point reports, Test file processing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet requirements, qualifications, setup, training, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Library Network?
All active and historical solicitations from The Library Network are tracked and searchable. As a library district agency, The Library Network regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 3 references, corporate background, pricing pages, technical requirements description. Review the full document from The Library Network for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Novi, MI. Review the full solicitation for detailed scope requirements.