Pittsburgh Public Schools - Purchase of Production Line Trays - RFP # 202603 (2026)
Pittsburgh SDSchool · Pittsburgh, PA- Due
- Jul 20, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Contract term
- 3 years
- Primary contact
- Malik Hamilton
- (412) 529-4660
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THE 30-SECOND BRIEF
Pittsburgh Public Schools is seeking proposals for the purchase and delivery of ovenable and cold service trays for its food service department and central production kitchen under RFP # 202603. The scope includes 10 specified items such as 2-compartment ovenable trays, large ovenable trays, single-compartment ovenable trays, clear cold service trays in deep, medium, and shallow depths, clear cold service tray inserts, and dual-ovenable trays in deep, medium, and shallow portions. Estimated annual quantities range across items for K-12 meal service delivery. Proposals are due by July 20, 2026, at 11:59 PM, submitted electronically to [email protected]. The initial contract term is three years with up to two additional one-year renewal options. Required submissions include business license, proof of insurance, current W-9, FDA registration, HACCP certification, completed pricing schedule, proposal agreement, and required attachments including debarment certification, lobbying certification, reciprocal limitations act certification, and non-collusion affidavit. Evaluation criteria include Cost/Price (35 points), Technical Compliance with Specifications (25 points), Service, Warranty, and Support (20 points), Vendor Qualifications and Experience (5 points), and Equity/MWBE Participation (10 points).
2 Compartment (12 oz / 8 oz) Ovenable Tray, 2 Compartment (14 oz / 5 oz) Large Ovenable Tray, Clear Cold Service Tray (Deep), Clear Cold Service Tray (Medium), Clear Cold Service Tray (Shallow), Clear Cold Service Tray Insert, Dual Ovenable Tray (Deep Portion), Dual Ovenable Tray (Medium), Dual Ovenable Tray (Shallow), Single Compartment Ovenable Tray
Cost / Price (35 Points), Technical Compliance with Specifications (25 Points), Service, Warranty, and Support (20 Points), Vendor Qualifications and Experience (5 Points), Equity (10 Points)
SUMMARY
Pittsburgh Public Schools is seeking proposals for the purchase and delivery of ovenable and cold service trays for its food service department and central production kitchen under RFP # 202603.
The scope includes 10 specified items such as 2-compartment ovenable trays, large ovenable trays, single-compartment ovenable trays, clear cold service trays in deep, medium, and shallow depths, clear cold service tray inserts, and dual-ovenable trays in deep, medium, and shallow portions. Estimated annual quantities range across items for K-12 meal service delivery. Proposals are due by July 20, 2026, at 11:59 PM, submitted electronically to [email protected]. The initial contract term is three years with up to two additional one-year renewal options. Required submissions include business license, proof of insurance, current W-9, FDA registration, HACCP certification, completed pricing schedule, proposal agreement, and required attachments including debarment certification, lobbying certification, reciprocal limitations act certification, and non-collusion affidavit. Evaluation criteria include Cost/Price (35 points), Technical Compliance with Specifications (25 points), Service, Warranty, and Support (20 points), Vendor Qualifications and Experience (5 points), and Equity/MWBE Participation (10 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- 2 Compartment (12 oz / 8 oz) Ovenable Tray
- 2 Compartment (14 oz / 5 oz) Large Ovenable Tray
- Clear Cold Service Tray (Deep)
- Clear Cold Service Tray (Medium)
- Clear Cold Service Tray (Shallow)
- Clear Cold Service Tray Insert
- Dual Ovenable Tray (Deep Portion)
- Dual Ovenable Tray (Medium)
- Dual Ovenable Tray (Shallow)
- Single Compartment Ovenable Tray
REQUIRED ATTACHMENTS
12- Completed and signed Proposal Agreement form
- Completed Pricing
- Proof of Business License
- Proof of Insurance
- Current W-9
- Proof of FDA Registration
- HACCP Certification
- Signed Debarment Certification (Attachment A)
- Signed Lobbying Certification (Attachment B)
- Signed Reciprocal Limitations Act Certification (Attachment C)
- Signed Non-Collusion Affidavit (Attachment D)
- MWBE Certification (Attachment F, if applicable)
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Pittsburgh, PA
- Reported agency
- Pittsburgh Public Schools
Questions about this RFP
How do I respond to this RFP from Pittsburgh SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Malik Hamilton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pittsburgh SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Malik Hamilton at (412) 529-4660. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 Compartment (12 oz / 8 oz) Ovenable Tray, 2 Compartment (14 oz / 5 oz) Large Ovenable Tray, Clear Cold Service Tray (Deep), Clear Cold Service Tray (Medium), Clear Cold Service Tray (Shallow), Clear Cold Service Tray Insert, Dual Ovenable Tray (Deep Portion), Dual Ovenable Tray (Medium), Dual Oven. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost / Price (35 Points), Technical Compliance with Specifications (25 Points), Service, Warranty, and Support (20 Points), Vendor Qualifications and Experience (5 Points), Equity (10 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pittsburgh SD?
All active and historical solicitations from Pittsburgh SD are tracked and searchable. As a school agency, Pittsburgh SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed Proposal Agreement form, Completed Pricing, Proof of Business License, Proof of Insurance, Current W-9, Proof of FDA Registration, HACCP Certification, Signed Debarment Certificat. Review the full document from Pittsburgh SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pittsburgh, PA. Review the full solicitation for detailed scope requirements.