Orange County Public Schools District Website Redesign RFP1512336 2016
Orange County School DistrictSchool · Orlando, FL- Due
- Apr 12, 2016
- Deadline passed
- Posted
- Mar 10, 2016
- Contract term
- 3 years
- Primary contact
- David Wheeler
- (407) 317-2876
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THE 30-SECOND BRIEF
Orange County Public Schools (OCPS) is seeking a qualified vendor to provide internet website redesign, rebranding, and hosting services for its public website and approximately 200 individual school websites. The project involves migrating from SharePoint 2010 to either SharePoint 2016 or a secure cloud-based Content Management System (CMS). Scope includes project management, requirements analysis, responsive design, usability testing, content migration of approximately 20,000 pages, and training for over 300 web curators. Technical requirements specify 99.99% availability, secure LDAP authentication, and compliance with ADA Section 508 and WCAG 2.0 standards. Proposals are due April 12, 2016, at 2:00 PM EST. A pre-submittal conference is scheduled for March 17, 2016, and the clarification cut-off is March 24, 2016. Participation goals are established at 12% MWBE, 10% LDB, and 3% VBE.
Project Work Plan, Requirements Analysis and Discovery, Design and Usability Services, Build and Migration, Training Plan, Hosting Architecture Document
Experience and Qualifications, Tasks to Be Performed, Operational Requirements, Service and Operational Support, Performance Testing, Documentation, Change Management, Functional Requirements, MWBE/LDB Participation, Proposal Price
SUMMARY
Orange County Public Schools (OCPS) is seeking a qualified vendor to provide internet website redesign, rebranding, and hosting services for its public website and approximately 200 individual school websites.
The project involves migrating from SharePoint 2010 to either SharePoint 2016 or a secure cloud-based Content Management System (CMS). Scope includes project management, requirements analysis, responsive design, usability testing, content migration of approximately 20,000 pages, and training for over 300 web curators. Technical requirements specify 99.99% availability, secure LDAP authentication, and compliance with ADA Section 508 and WCAG 2.0 standards. Proposals are due April 12, 2016, at 2:00 PM EST. A pre-submittal conference is scheduled for March 17, 2016, and the clarification cut-off is March 24, 2016. Participation goals are established at 12% MWBE, 10% LDB, and 3% VBE.
EVALUATION CRITERIA
10- Experience and Qualifications
- Tasks to Be Performed
- Operational Requirements
- Service and Operational Support
- Performance Testing
- Documentation
- Change Management
- Functional Requirements
- MWBE/LDB Participation
- Proposal Price
REQUIRED DELIVERABLES
6- Project Work Plan
- Requirements Analysis and Discovery
- Design and Usability Services
- Build and Migration
- Training Plan
- Hosting Architecture Document
REQUIRED ATTACHMENTS
11- Proposal Acknowledgement Form
- Acknowledgement of Business Type
- Respondent's Statement of Qualification
- Statement of Affirmation and Intent
- Certification Regarding Debarment
- Drug-Free Work Place Certification Form
- Respondent's Experience and Reference Form
- MWBE/LDB/VBE Participation
- Proposal Price Sheet
- Student Information Confidentiality & Non-Disclosure Agreement
- OCPS Security Profile
- Submit to
- 445 West Amelia Street, Orlando, FL 32801
- Scope location
- Orlando, FL
- Reported agency
- Orange County Public Schools
Questions about this RFP
How do I respond to this RFP from Orange County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 12, 2016. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 445 West Amelia Street, Orlando, FL 32801. For questions, contact David Wheeler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Wheeler at (407) 317-2876. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Work Plan, Requirements Analysis and Discovery, Design and Usability Services, Build and Migration, Training Plan, Hosting Architecture Document. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications, Tasks to Be Performed, Operational Requirements, Service and Operational Support, Performance Testing, Documentation, Change Management, Functional Requirements, MWBE/LD..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County School District?
All active and historical solicitations from Orange County School District are tracked and searchable. As a school agency, Orange County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgement Form, Acknowledgement of Business Type, Respondent's Statement of Qualification, Statement of Affirmation and Intent, Certification Regarding Debarment, Drug-Free Work Place C. Review the full document from Orange County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.