Northland Pines School District Camera/Door Security RFP
- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 2, 2026
- Contract term
- 10 years
- Primary contact
- Harlan Leusink
- 715-479-5853
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THE 30-SECOND BRIEF
Seeking proposals for a fully integrated, cloud-based school safety and security system including high-definition cameras, door access control, and intercoms. Requires a 10-year hardware warranty and unlimited software/firmware updates.
System Quality, Integration, and Functionality (40%), Total Cost of Ownership (30%), Vendor Experience and References (15%), Warranty and Support (15%)
SUMMARY
Seeking proposals for a fully integrated, cloud-based school safety and security system including high-definition cameras, door access control, and intercoms. Requires a 10-year hardware warranty and unlimited software/firmware updates.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Executive Summary
- Company Qualifications and Experience
- Technical Proposal
- Pricing and Financial Proposal
- Alternative Proposals
- Scope location
- All District facilities
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Questions about this RFP
How do I respond to this RFP from Northland Pines School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Harlan Leusink.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northland Pines School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harlan Leusink at 715-479-5853. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Quality, Integration, and Functionality (40%), Total Cost of Ownership (30%), Vendor Experience and References (15%), Warranty and Support (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northland Pines School District?
All active and historical solicitations from Northland Pines School District are tracked and searchable. As a school agency, Northland Pines School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Company Qualifications and Experience, Technical Proposal, Pricing and Financial Proposal, Alternative Proposals. Review the full document from Northland Pines School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: All District facilities. Review the full solicitation for detailed scope requirements.