Northland Pines School District Managed Print Services RFP 2026
Northland Pines School DistrictSchool · Eagle River, WI- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 4 years
- Primary contact
- Harlan Leusink
- (715) 479-5853
The 30-second brief
Northland Pines School District is seeking proposals for a managed print service to optimize their current printing environment for a (4) year agreement. The goal is to provide managed services for district printers.
Consumable Supplies, Fix/Repair Services, End-user Support, Management of the print devices, Option to refresh network printers
Capabilities of the vendor, Cost of solution, Customer service, Familiarity with the vendor, References and experience
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Summary
Northland Pines School District is seeking proposals for a managed print service to optimize their current printing environment for a (4) year agreement. The goal is to provide managed services for district printers.
EVALUATION CRITERIA
5- Capabilities of the vendor
- Cost of solution
- Customer service
- Familiarity with the vendor
- References and experience
REQUIRED DELIVERABLES
5- Consumable Supplies
- Fix/Repair Services
- End-user Support
- Management of the print devices
- Option to refresh network printers
REQUIRED ATTACHMENTS
5- Attachment A Technology Refreshment Strategy
- Attachment B Consumable Supplies Expectations
- Attachment C Fix/Repair Maintenance Expectations
- Attachment D End-User Support Expectations
- Attachment E Management Expectations
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Northland Pines School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Harlan Leusink.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northland Pines School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harlan Leusink at (715) 479-5853. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Consumable Supplies, Fix/Repair Services, End-user Support, Management of the print devices, Option to refresh network printers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capabilities of the vendor, Cost of solution, Customer service, Familiarity with the vendor, References and experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northland Pines School District?
All active and historical solicitations from Northland Pines School District are tracked and searchable. As a school agency, Northland Pines School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Technology Refreshment Strategy, Attachment B Consumable Supplies Expectations, Attachment C Fix/Repair Maintenance Expectations, Attachment D End-User Support Expectations, Attachment E. Review the full document from Northland Pines School District for the complete list.