Norfolk County HVAC Maintenance and Repair Services IFB 06-07-2026-03
Norfolk County, Norfolk County, MA·County
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- Primary Contact
- Maureen McKeon
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Dedham, MA
- Submission Address
- Office of the Norfolk County Commissioners, Administration Building, 614 High Street, Suite 201, Dedham, MA 02026
SUMMARY
Norfolk County is soliciting sealed bids from DCAMM-certified HVAC vendors for maintenance and repair services at various county buildings and municipal facilities. The scope includes 24/7 emergency call service, quarterly preventative maintenance inspections for cooling and heating systems, and as-needed repairs for window units, roof units, split units, and oil/gas burner systems. Specific facilities named include the Registry of Deeds, Superior Court, Dedham District Court, Brookline Courthouse, and the Wollaston Recreational Facility. Bidders must provide hourly rates for regular and emergency service, and the contract term is for one year with two optional one-year renewals. A 5% bid bond or certified bank check is required with the submission. Bids are due July 29, 2026, and the project is subject to Massachusetts state prevailing wage laws (MGL c. 149 sections 26-27G).
EVALUATION CRITERIA
Lowest bid price from a responsive and responsible bidder meeting minimum specifications and certification requirements
REQUIRED DELIVERABLES
Hard-copy sealed bids, 5% bid bond or certified check, Pricing sheet, Trade references, Comparable jobs list, Non-collusion and tax compliance forms
REQUIRED ATTACHMENTS
Pricing Sheet, Non-Collusion and Tax Compliance Form, Weekly Payroll Records Report, Statement of Compliance
REQUIRED STAFFING ROLES
HVAC Technician, Master Refrigeration Technician
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Norfolk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Norfolk County Commissioners, Administration Building, 614 High Street, Suite 201, Dedham, MA 02026. For questions, contact Maureen McKeon.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid price from a responsive and responsible bidder meeting minimum specifications and certification requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Norfolk County?
All active and historical solicitations from Norfolk County are tracked and searchable. As a county agency, Norfolk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Non-Collusion and Tax Compliance Form, Weekly Payroll Records Report, Statement of Compliance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Norfolk County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Norfolk County in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maureen McKeon. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dedham, MA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Technician, Master Refrigeration Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Hard-copy sealed bids, 5% bid bond or certified check, Pricing sheet, Trade references, Comparable jobs list, Non-collusion and tax compliance forms. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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