Norfolk County Bookbinding Services Invitation for Bids Bid#34-10-26-004 - 2026
Norfolk County, Norfolk County, MA·County
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- Primary Contact
- Maureen McKeon
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Dedham, MA
- Submission Address
- Norfolk County Commissioners Administration Building, PO Box 310, 614 High Street, Dedham, MA 02027
SUMMARY
Norfolk County seeks bids for bookbinding, binders, repair, and paper of and for record books and land court binders at the Norfolk County Registry of Deeds in Dedham, Massachusetts. The contract is for a period of one year with two one-year options to renew. The scope includes land records binding, grantor and grantee indexes, land court oversized and compact binders, repair and rebinding, ancient records preservation, and the supply of bond and ledger size paper. Bids are due by 11:00 AM on October 14, 2026, and must be submitted in hardcopy to the Norfolk County Commissioners Administration Building.
EVALUATION CRITERIA
Lowest dollar bid, vendor responsibility and responsiveness, total first-year cost of tasks 1, 2 and 3 combined, Year 1 Repair and Rebinding hourly rates for ties
REQUIRED DELIVERABLES
Land Records volumes, Grantor and Grantee Indexes, Land Court Oversized Binders, Land Court Compact Binders (Registered Land and Condos), Repair and Rebinding, Ancient Records preparation and repair, Rebind and Packaging Originals for Permanent Storage, Bond paper with 4 holes, Ledger size paper with custom cuts and holes
REQUIRED ATTACHMENTS
Registration Information form, Bidders Qualifications form, Trade References, Similar Project References, Tax Compliance Certification, Certificate of Non-Collusion, Federal Debarment/Suspension form
REQUIRED STAFFING ROLES
Repair and Rebinding, Ancient Records repair, Miscellaneous work and services
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Norfolk County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Norfolk County Commissioners Administration Building, PO Box 310, 614 High Street, Dedham, MA 02027. For questions, contact Maureen McKeon.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest dollar bid, vendor responsibility and responsiveness, total first-year cost of tasks 1, 2 and 3 combined, Year 1 Repair and Rebinding hourly rates for ties" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Norfolk County?
All active and historical solicitations from Norfolk County are tracked and searchable. As a county agency, Norfolk County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Registration Information form, Bidders Qualifications form, Trade References, Similar Project References, Tax Compliance Certification, Certificate of Non-Collusion, Federal Debarment/Suspension form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Norfolk County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Norfolk County in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maureen McKeon. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dedham, MA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Repair and Rebinding, Ancient Records repair, Miscellaneous work and services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Land Records volumes, Grantor and Grantee Indexes, Land Court Oversized Binders, Land Court Compact Binders (Registered Land and Condos), Repair and Rebinding, Ancient Records preparation and repair, Rebind and Packaging Originals for Permanent Storage, Bond paper with 4 holes, Ledger size paper wit. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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